Vivalon - Program Coordinator chez Vivalon

Vivalon is a Marin-based nonprofit that has been serving the community for over 70 years. Recognized 10 times as one of the Best Places to Work in the North Bay, we are proud to foster a supportive, mission-driven workplace culture.  Vivalon serves older adults and adults with disabilities by helping them stay active, informed, supported, and nourished—while also meeting their essential transportation needs. Our core services include Rides, Meals, Classes, Care, and Advice.  

We are seeking a dedicated Program Coordinator to help advance our mission of offering diverse programs and events that foster community connection and support the needs of older adults. These programs span social, recreational, nutritional, and educational areas. In collaboration with Healthy Aging Program Leaders, the Program Coordinator will work closely with internal team members and external partners to plan, develop, and implement both existing and new activities for participants.

Key Responsibilities:

• Plan and organize classes/events that address the needs of the community based on surveys, client interest, and current applicable research 
• Create promotional content for digital and paper newsletters, website, and other communication and outreach channels 
• Record daily class attendance and accurately enter the data into Salesforce and other designated systems 
• Set-up and break-down for classes/events 
• Provide communication and support to volunteers and instructors who are contributing to the delivery of healthy aging programs  
• Outreach to current clients about upcoming events, workshops, and presentations 
• Outreach to potential presenters, guest speakers, and teachers to offer relevant and engaging workshops and classes 
• Identify classes requiring additional promotion and ensure they are sufficiently advertised  
• Provide tracking and reporting for grants and contracts 
• Work with the Marketing Team to ensure classes, workshops, and special events are posted on social media outlets, in local publications, and in community calendars 
• Crosstrain in Guest Services duties to provide support when needed 
• Participate in agency-organized volunteer events 

• Bachelor's Degree in a relevant field or equivalent experience 
• Experience in event planning, organizing, and promotion 
• Knowledge of principles and methods used in organizing, conducting, supervising, and measuring programs and activities  
• Experience with performing data collection and reporting with high attention to detail and accuracy.   
• Knowledgeable in safety practices and procedures 
• Ability to meet deadlines, employ strong organizational skills, and juggle multiple priorities 
• Ability to work independently, with receptivity to feedback, and as part of a team 
• Excellent oral and written communication and interpersonal skills 
• Proficiency in Microsoft applications as well as Salesforce

Compensation and Benefits:

• $27-$32 an hour  (depending on experience)
• Benefits package that includes medical, dental, vision, chiropractic, life, retirement, paid time off, holidays, and more.