Administrative Clerk - Operations chez Omnitrans, CA
Omnitrans, CA · San Bernardino, États-Unis d'Amérique · Onsite
- Junior
- Bureau à San Bernardino
About the Department
Ride OMNITRANS to a satisfying career that lets you make a difference in the San Bernardino Valley. Omnitrans, provider of public mass transit for the San Bernardino Valley in Southern California is seeking a highly skilled professional to join our award-winning team. Omnitrans is a great place to work; we are located close to the mountains, the desert, and beaches of Southern California. The ideal Candidate hired will be under minimal direction, serves as Agency satellite facility receptionist; maintains detailed departmental personnel, operational and general correspondence files and records as required.
Position Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position:
- Types, proofreads and may draft letters, reports, statistical summaries, memos and a variety of other material from basic information.
- Maintains detailed departmental personnel, operational and general correspondence files and records as required.
- Checks, stamps, and distributes department mail.
- May serve as Agency satellite facility receptionist; greets the public; screens telephone and office callers by furnishing the information requested or referring the caller when appropriate.
- Prepares correspondence and reports requiring gathering, compiling and organizing of data; prepares information, reference materials, meeting notices and other records and reports.
- Following established guidelines, develops schedules for completion of various departmental tasks; develops and maintains computerized spreadsheets.
- Creates calendar and department conference room schedule.
- Purchases, maintains, and keeps inventory of department office supplies.
- Maintains confidentiality of departmental information.
- Provides vacation and temporary relief as required.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- High school diploma or equivalent.
- One or more years of recent clerical experience.
- The ability to communicate in Spanish is desired.
- One or more years in dealing with the public is desired.
- Correct English usage, grammar, spelling, vocabulary, punctuation.
- Modern office methods and practices.
- Word processing and spreadsheet software applications and programs.
- Type accurately at 40-50 words per minute.
- Develop knowledge of organization and procedures of assigned department.
- Communicate verbally in a positive and effective manner with a wide variety of individuals.
- Handle multiple tasks with frequent interruptions within tight time frames and changing priorities.
- Maintain a variety of detailed records and gather and compile data necessary to prepare schedules and reports.
- Meet the public in situations requiring tact and diplomacy.
- Read and understand policies, procedures and Agency regulations.
- Communicate effectively in writing.
- Perform intermediate arithmetical calculations.
- Establish and maintain effective working relationships with a variety of individuals.
Other Qualifications
Candidates will be screened for relevant qualifying experience that consists of an evaluation of education and experience. The selection process may include a combination of written, performance, and oral examinations. All employment offers are contingent upon successful completion of a pre-employment physical exam, including a drug test, and a criminal background investigation, which will include Life Scan fingerprinting. For further information and to submit an application visit our website at:
Omnitrans is an Equal Employment Opportunity Employer
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