Marketing Coordinator chez CIM Group

ABOUT CIM GROUP:CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 1,000+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!POSITION PURPOSE:We are seeking a proactive and detail-oriented Marketing Coordinator to join our dynamic marketing team. The Marketing Coordinator will manage marketing assets, support sponsorships, oversee vendor communications, and ensure timely processing of contracts and invoices. This role plays a key part in supporting the execution of integrated marketing campaigns, regional events, and day-to-day operations. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and collaborates effectively across teams to drive impactful marketing initiatives.

RESPONSIBILTIES:

Marketing Collateral Management

Assist with managing compliance submissions.

Tracking of deliverables and deadlines for all materials submitted for compliance review.

Collaboration with compliance, marketing and content departments to satisfy red oak comments/edits.

Ensure all marketing materials are up-to-date and aligned with the firm's brand guidelines.

Assist Senior Specialist with developing a marketing collateral intake process for sales and investments teams.

Marketing Campaigns

Support tracking/ measurement of key metrics across the team.

Coordinate with internal teams and external vendors to ensure timely delivery of marketing materials.

Assist in budget tracking and financial reporting for marketing activities.

Fulfillment

Upload approved marketing materials to fulfillment company and manage inventory.

Coordinate with digital team to distribute digital materials.

Communicate to sales team when collateral is available to order through Market Power (SalesForce) and Hubspot.

Analysis (ROI) – evaluate vendors at regular cadence.

Contracts / Sponsorships

Manage institutional and private wealth sponsorship contracts, invoicing and material compliance.

Track attendees for events in Salesforce.

Assist Institutional Marketing with coordinating conferences and speaking engagements.

Submit opportunities for advertising and event sponsorship.

Coordinate Freelance Writer contracts and SOWs.

Maintain Global Partner Group team calendar for roadshows, events, conferences, speaking engagements, etc.

Plan and coordinate local territory marketing events, such as conferences, webinars, and client meetings for Private Wealth and National Accounts teams.

Manage event logistics, including venue selection, catering, and registration.

Invoice Processing

Process and manage marketing invoices, ensuring accuracy and timely payment.

Coordinate with vendors and internal teams to resolve any invoice discrepancies.

Assist marketing leadership team with travel and expenses.

Assist in budget tracking and financial reporting for marketing campaigns.

Other items

Update and maintain organizational charts and department overviews.

Provide administrative support to the marketing team, including scheduling meetings, preparing reports, and managing calendars.

Support other marketing initiatives and projects as needed.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

Bachelors’ Degree in Marketing or related field preferred.

Bachelor’s Degree and 3 years of experience or 7 years of experience supporting a marketing team.

Basic understanding of marketing principles and best practices.

Prior experience with event management, vendor management, and compliance processes preferred.  

ABOUT YOU:

High level of communication, organizational, and management skills.

Ability to maintain budgets, expense reports, and travel calendars for multiple people.

Proven experience with managing events from top to bottom.

Ability to track projects through compliance process and deliver feedback accordingly.

Ability to research vendors and present findings to team.

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