Legal Office Coordinator chez ROGERS TOWNSEND LLC

Description

The Legal Office Coordinator is responsible for ensuring the efficient day-to-day operations of the firm’s Charleston office. This role supports attorneys, paralegals, and administrative staff by coordinating office functions, maintaining workflow, and promoting a professional and organized environment. The Legal Office Coordinator serves as a central point of contact for office management, vendor relations, and administrative processes. The ideal candidate will be professional, detail-oriented, and able to handle multiple tasks in a fast-paced legal environment

Qualifications

Responsibilities:

• Greet and assist clients and visitors in a professional and courteous manner
• Answer and route incoming phone calls; take messages as needed
• Open, organize, and distribute incoming mail and packages; prepare outgoing and certified mail
• Process and track invoices for client billing and office-related expenses
• Maintain and order office supplies, ensuring appropriate inventory levels
• Open, organize, and close client files in accordance with firm procedures
• Maintain filing systems (electronic and paper) and ensure accurate record keeping
• Coordinate with attorneys and staff to support daily administrative needs
• Assist with special projects and general office tasks as assigned
• Courier services as needed

Qualifications:

• Prior administrative or legal office experience preferred
• Excellent communication and interpersonal skills
• Strong attention to detail and organizational abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with document management systems a plus (e.g., iManage, NetDocuments)
• Ability to multitask and prioritize in a busy environment
• Professional demeanor and strong customer service skills
• Familiar with Microsoft Suite, iManage, and Outlook preferred, but not required
• Ability to adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment
• Demonstrates effective teamwork and communication with team members, prioritizes assignments and work needs, and works well under occasional periods of pressure and short deadlines
• Must be able to lift 30 pounds or more
• High school diploma or equivalency required

This regular, full-time position has a competitive benefits package that includes medical/dental insurance, paid time off, paid holidays, and a Safe Harbor 401(k) plan. Salary range is based on experience. Hours are Monday - Friday, 8:30AM - 5:30PM.

We value diversity and are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.