ADMINISTRATIVE ASSISTANT - CHILDREN'S RESIDENTIAL PROGRAM chez Developmental Disabilities Institute (DDI)

About DDI: For nearly 65 years, DDI (Developmental Disabilities Institute) has been a leading agency providing a full spectrum of care for over 1,600 children and adults with autism and other developmental disabilities. We are driven by a dedicated team and a deep belief in the potential of every individual.

The Role: As an Administrative Assistant, you will play a vital role in supporting program functions. Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures.  

What You'll Do:

• Oversees and/or performs a range of diverse administrative activities for the program or division, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
• Greets and directs visitors; accepts, screens and routes telephone calls.
• Trains lower level secretarial, clerical staff.
• Answers general inquiries concerning activities and operations of program or division.
• Performs a range of staff and/or operational support activities.
• Establishes, maintains, processes, and updates files, records and other materials; orders supplies. Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
• Sorts, screens and distributes incoming mail; drafts responses to inquiries.
• Prepares photocopies, faxes, and operates a variety of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
• Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program or division.
• May perform executive secretarial services under limited direction

What You Bring To DDI: 

• Two (2) years experience in as a secretary or administrative assistant.
• Formal Secretarial or office management training in lieu of experience may be substituted for experience.
• Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division;
• Must have a high level of interpersonal skill and consistently display poise and tact;
• Requires an attention to detail and ability to find solutions to various administrative problems;
• Ability to establish priorities and work with limited direct supervision.
• Analytic abilities.
• Ability to compose, create and edit written material; effectively communicate both orally and in writing.
• Excellent knowledge of secretarial of office procedures
• Excellent organizational and project coordination skills.

What You Must Be Able To Do:

• Sit for up to two (2) hours at a time.
• Use all office equipment in use in the assigned office.
• Lift/carry 10 pounds for up to 10 feet; bend, squat on occasion.
• Handle confidential and non-routine information.

 Why You'll Love This Job:

• Build Meaningful Relationships: Develop strong connections with individuals and their families.
• Learn and Grow: Benefit from ongoing training and professional development.
• Be Part of a Supportive Team: Work with passionate and dedicated colleagues.
• Experience Job Satisfaction: Feel a deep sense of accomplishment knowing your work matters.

 Here’s How We Support You:

• Exceptional Benefits: Including medical, dental, vision, life insurance, FSA, and EAP.
• Retirement Security: 403(b) retirement plan.
• Invest in Your Future: Tuition reimbursement opportunities.
• Career Growth: Opportunities for advancement within DDI.
• And More: Paid time off and other valuable benefits!

If You Are:

• Empathic, compassionate, and patient
• Positive, energetic, and enthusiastic
• A good communicator and team player
• Passionate about making a difference

Then, we encourage you to apply and join the DDI team!

When you join our team, you become part of the DDI Family! Click Here to watch our video to find out more about the DDI Family. 

DDI is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. We are people inspired by purpose.