Coordinator of Admissions Events chez Notre Dame of Maryland University

Title: Coordinator of Admissions Events

FLSA: Exempt

Hours: 40 hours/week

Position Reports to: Vice President of Enrollment Management, Marketing and Student Services (VPEMMSS) and Associate Vice President for Enrollment Management - Traditional

Undergraduate (AVPEM)

Supervisory Responsibility: None

Indirect Supervisory Responsibility: Visit Center Coordinator, Student Ambassadors and/or Student Workers

Position Backup:  None

I.    Basic Function

This position will report to the Vice President of Enrollment Management, Marketing and Student Services and work collaboratively with the Associate Vice President for Enrollment Management - Traditional Undergraduate and the Associate Vice President for Enrollment Management for the College of Adult Undergraduate Studies (CAUS) and Graduate Studies. This position will be one of the main points of contact for prospective students and their families. This position is responsible for planning and executing recruiting and conversion events, and managing the campus visit process, representing Notre Dame of Maryland University (NDMU) across Traditional Undergraduate Admissions, CAUS and Graduate Admissions.

II.    Essential Functions

1.    Serves as the primary contact and coordinator of all admissions-related or admissions-sponsored events.

2.    Coordinates and plans all aspects of enrollment and yield events including but not limited to Fall and Spring Open House, Scholarship Dinner, Accepted Student Day, High School Counselor Meet and Greets, Allied Open House, Virtual Information and/or Engagement Sessions, and other enrollment­ driven events.

3.    Serves as the lead on event days facilitating and supervising the program in its entirety.

4.    Responsible for the creative direction and communications strategy for student engagement events.

5.    Works collaboratively with staff and faculty to assist in the creation, promotion, and supervision of enrollment-related events.

6.    Communicates with internal and external constituents to arrange their participation in visit and event activities.

7.    Represents the University to prospective students and all external publics in interviews, information sessions and special projects by providing exceptional customer service to all constituents (faculty, staff, students, visitors, and the community at large).

8.    Represents the University at recruitment events as needed.

9.    Coordinates and facilitates the Student Ambassador Program along with the Visit Center Coordinator that includes the student tour guide program (recruiting, hiring, training). Consistently evaluates the program to ensure the provision of superior customer service, the dissemination of accurate information, and an excellent campus visit experience.

10.    Manages the daily campus visit program along with the Visit Center Coordinator for prospective students, families, educators, and other special groups. Responds to and confirms campus visit requests and answers visit questions. Serves as a consistent point of contact throughout the pre-visit process. Manages the daily operation of the Welcome Center, including facility set-up and technology needs.

11.    Manages Social Media Platforms for Enrollment Management.

12.    Performs such similar, comparable or related duties as may be required or assigned.

III.    Qualifications

Knowledge: Bachelor's degree required.

Experience: A minimum of two or more years of experience in admissions or student recruitment in a college or university setting. Event management experience is also required; with preference in coordinating and supervising large-scale recruitment events. Must have a valid driver's license and a good driving record.

Skills/Aptitude: Proficiency with Microsoft Office products is a must. Excellent organizational skills and communication skills as well as interpersonal skills are essential. Ability to effectively and enthusiastically represent the mission of the university, including the key aspects/benefits of a private, liberal arts, and residential college education. Creativity, perceptiveness, flexibility, and problem solving are necessary.

Working Conditions: Normal office environment. Occasional evening and weekend hours may be required.

Training Requirements:

a.    Preventing Exposure to Bloodborne Pathogens

b.    FERPA

c.    Title IX

d.    Hazard Communication Right to Know

e.    Active Shooter

f.    Office Hazards

g.    Mission Orientation

The University offers a comprehensive and competitive benefits package to all employees who work at least 30 hours per week:

•    Comprehensive medical, dental and vision

•    Flexible spending accounts for health and dependent care expenses

•    Retirement Plan through TIAA

•    University paid Life & Accidental Death & Dismemberment policy, and Short and Long Term Disability

•    Tuition Remission and Tuition Exchange

•    Generous Paid Time Off

•    14-16 Paid Holidays each year

Additional Information:

Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.

For all other employment inquiries, please contact Human Resources at 410-532-5898 or [email protected]. Notre Dame of Maryland University is an EEO employer.