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Executive Assistant (Hybrid - San Antonio, TX) chez Rackspace

Rackspace · San Antonio, États-Unis d'Amérique · Hybrid

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

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At Rackspace Technology, our Executive Assistants play an instrumental role by offering top-notch support services to our executive team members. In addition, they handle various administrative activities related to projects and programs. This role sometimes involves leading a team of talented administrative assistants. Our Executive Assistants not only excel in fulfilling the aforementioned responsibilities but also provide vital administrative support to our VP or SVPs.

This is a hybrid role and will be onsite 2 days a week at our office in San Antonio, TX.


At Rackspace Technology, our Executive Assistants play an instrumental role by offering top-notch support services to our executive team members. In addition, they handle various administrative activities related to projects and programs. This role sometimes involves leading a team of talented administrative assistants. Our Executive Assistants not only excel in fulfilling the aforementioned responsibilities but also provide vital administrative support to our VP or SVPs. This is a hybrid role and will be onsite 2 days a week at our office in San Antonio, TX.

Key Responsibilities
  • Perform secretarial and administrative duties.
  • Manage schedules, arrange appointments, travel, meetings, conference calls, etc.
  • Complete schedule and travel management.
  • Coordinate internal and external meetings (agenda, book rooms, catering).
  • Provides specialized administrative support to relieve executive, administrative, and line and staff managers of administrative duties.
  • Handles details of a highly confidential and critical nature.
  • Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
  • Ownership of leadership meetings - runs agenda, coordinates presentations, distributing materials, taking action items for leader.
  • Prepares and submits expenses and may monitor adherence to department budgets.
  • Supports development and modification of presentations.
  • Makes high-level contacts of a sensitive nature inside and outside the company and participates in problem resolution.
  • Maintains moderately complex spreadsheets.
  • Provides information in support of complex requests for department projects, programs, and/or events.
  • May create some presentations independently.


    • Skills
  • Organizational skills, detail-oriented with demonstrated ability to handle multiple priorities and to take initiative to resolve issues.
  • Strong verbal and written communication skills.
  • Proven mastery and experience in high volume calendar and messaging management using Microsoft Outlook to include managing appointments, forwarding and responding on behalf of others and taking a proactive approach regarding emails as needed.
  • Proficiency with MS Office to include Excel, PowerPoint and Word.
  • Strong interpersonal skills as demonstrated by the ability to effectively partner with all levels of management, employees and external clients.
  • Demonstrated ability to take initiative, problem- solve and work in a fast-paced, executive setting.
  • Proven problem solver with experience leveraging partnerships to find solutions.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.


    • Requirements
  • 2+ years of experience as an Executive Assistant required
  • High school diploma or equivalent required
  • Schedule flexibility to include working a weekend day regularly and holidays as required by the business for 24/7 operations
  • Occasional travel, less than 10%


    • #LI-AW2
     
     


    About Rackspace Technology
    We are the multicloud solutions experts. We combine our expertise with the world’s leading technologies — across applications, data and security — to deliver end-to-end solutions. We have a proven record of advising customers based on their business challenges, designing solutions that scale, building and managing those solutions, and optimizing returns into the future. Named a best place to work, year after year according to Fortune, Forbes and Glassdoor, we attract and develop world-class talent. Join us on our mission to embrace technology, empower customers and deliver the future.
     
     
    More on Rackspace Technology
    Though we’re all different, Rackers thrive through our connection to a central goal: to be a valued member of a winning team on an inspiring mission. We bring our whole selves to work every day. And we embrace the notion that unique perspectives fuel innovation and enable us to best serve our customers and communities around the globe. We welcome you to apply today and want you to know that we are committed to offering equal employment opportunity without regard to age, color, disability, gender reassignment or identity or expression, genetic information, marital or civil partner status, pregnancy or maternity status, military or veteran status, nationality, ethnic or national origin, race, religion or belief, sexual orientation, or any legally protected characteristic. If you have a disability or special need that requires accommodation, please let us know.
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