Digital Mail Center Operator chez Aventiv Technologies

Welcome to Aventiv! Please watch this brief video to find out if this is the place you want to be!

Aventiv Technologies – Where your future awaits - YouTube

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Job Purpose: The Digital Mail Center Operator is responsible for the end-to-end digitization of incoming mail, ensuring high-quality imaging, accurate data indexing, and compliance with institutional and legal standards. This role supports operational efficiency through document preparation, scanning, quality control, and training, while maintaining a secure and organized work environment.

Essential Duties:

• Receive, sort, and prepare incoming mail for digitization, including barcode application and account verification.
• Operate high-speed IBML scanners to digitize mail content, ensuring image clarity and accuracy.
• Conduct thorough quality control (QC) checks on scanned documents to meet company standards.
• Commitment to workplace safety and proper use of PPE.
• Index key data into multiple software applications with precision and consistency.
• Print and manage Document Control Sheets for all records.
• Train new and existing employees on DMC operations, including First Scan, QC, and Content Scan procedures.
• Maintain a clean and secure work environment in accordance with Imaging Center guidelines.
• Identify and isolate contraband or suspicious items in accordance with facility policies.
• Ensure compliance with confidentiality, privacy rights, and federal/institutional regulations.
• Generate and report daily operational metrics to management.
• Collaborating with analysts and leads to improve workflow and service assurance.
• Support production planning and resource allocation to meet deadlines.
• Assist with inventory management and shipment coordination as needed.
• Perform other related duties as assigned or required.

Knowledge, Skills, and Abilities:

• Strong organizational, multitasking, and communication skills.
• Ability to work independently and maintain high attention to detail.
• Understanding of document lifecycle, mailroom operations, and digitization workflows.
• Ability to identify process inefficiencies and contribute to workflow improvements.
• Knowledge of data privacy regulations (e.g., HIPAA, FERPA) and ability to handle sensitive information securely.
• Ability to troubleshoot scanning or indexing issues and escalate appropriately.
• Skilled in prioritizing tasks and managing workload to meet production deadlines.
• Ability to work cooperatively with analysts, leads, and other departments.
• Comfortable working in a fast-paced, evolving environment with changing priorities.
• Basic understanding of inventory tracking and shipment coordination.

Minimum Qualifications:

• High school diploma or GED
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).

Preferred Qualifications:

• Familiarity with high-speed scanning equipment (e.g., IBML scanners), imaging software, and document management systems.
• Experience training peers in operational tasks.

Physical Requirements:

• Standing, sitting, walking, speaking, listening, bending, reaching, pushing, pulling, lifting, grasping, and manipulating tools, typing, using peripheral computer tools.  May be required to lift up to 40 pounds.  
• Commitment to workplace safety and proper use of PPE.

Salary and Benefits:

At Aventiv, our salary and benefits are designed to fit you as a whole person. We offer a salary range based on experience and qualifications to ensure your unique contributions are met with our most competitive offer.

• 21.74 - $24.78/hr
• Health Insurance
• 401(k)
• Disability
• Life Insurance
• Paid Time Off
• Voluntary Benefits

Aventiv Privacy Policy:

www.aventiv.com/privacy

Equal Employment Policy:

Aventiv is proud to be an equal opportunity employer. All decisions regarding recruiting, hiring, promotion, assignment, training, termination and other terms and conditions of employment will be made without regard to race, color, national origin, biological sex, sexual orientation, gender identity, gender expression, gender presentation, religion, age, pregnancy, disability, work-related injury, veteran status, genetic information, marital status, or any other factor that the law protects from employment discrimination. We do not discriminate based on genetic information in accordance with the Genetic Information Nondiscrimination Act.