Senior Payroll Specialist chez Milan Laser Hair Removal

Why Milan Laser Hair Removal?

Milan Laser stands as the largest and most premier laser hair removal company in the nation. We are also honored to be a recipient of the prestigious Best Places to Work In Omaha award, a testament to our commitment to excellence and exceptional culture! With 400+ current locations throughout 38+ states and plans to expand into a national brand, this is a very exciting time to join the Milan Team!

Because it�s fun and progressive. We�re not like other companies where you�re just a number. We are seeking independent thinkers who can add true value to our team.

Because, benefits. Milan will take care of you with paid vacation, 401k, full health, dental and vision. Oh and free laser hair removal. You won�t find that at other corporate gigs.

Because, growing is good. We�re always expanding, improving and looking for people ready for a challenge. Our team members learn the business from the inside-out and as our business grows, the opportunities abound.

Position Summary:

The Senior Payroll Specialist will process payroll functions for accurate and timely distribution and compliance with government regulations. Maintain accurate records of payroll documentation and transactions for bi-weekly payroll for multiple legal entities. Address and resolve employee payroll issues, ensuring data accuracy and compliance with tax regulations. Support cross-functional departments and internal audits related to payroll accounting and tax activities.

Status: Full-time | Salaried

Responsibilities:

• Payroll Processing and Compliance: Prepare and review bi-weekly payroll packages for multiple legal entities to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Maintain accurate records of payroll documentation and transactions. Ensure accuracy of payroll data transmission by documenting and reviewing all pre- and post-processing payroll reports. Verify payroll tax accuracy and state compliance. Reconcile W-2s. Manage and administer the business registration process for new states and localities for payroll tax accounts. Respond to and correspond with state, federal, and/or local government institutions on tax notices. Prepare reporting requirements for state incentive programs.
• Financial and Accounting Support: Calculate, adjust, and process sales commissions. Prepare bi-weekly journal entries and month-end accruals for payroll, Paid Time Off (PTO), commissions, and bonuses. Prepare monthly benefit allocation journal entries. Prepare month-end account reconciliations. Support audit tasks related to payroll accounting, 401K, workers compensation and payroll tax activity.
• Employee and Cross-functional Support: Address and resolve employee payroll issues. Coordinate with and support cross-functional departments with payroll-related activities and matters. Support and participate in collaboration activities to promote and implement continuous process improvement. Research and prepare reports for management.
• Other Duties: Perform additional tasks, duties, and responsibilities as needed or assigned by leadership to support departmental and organizational objectives

Qualifications:

• High school diploma or equivalent (e.g., GED) required
• Associate�s or bachelor�s degree in accounting or a related field preferred
• Minimum of five years of previous payroll experience to include processing complex payroll tasks, answering inquiries from taxing authorities, and a solid understanding of earnings and deduction taxation required
• Experience at a large scale and growing company preferred
• Medium to advanced level experience with Microsoft Excel required
• Proficiency with cloud-based payroll system required
• Paycom Software experience preferred
• Knowledge in year-end tax reporting and 401K/Benefits deductions required
• Knowledge of current payroll processing laws and regulations required
• Experience in finding solutions to technical payroll, tax, and systems related issues preferred
• Energy and desire to thrive in a fast-paced organization with flexibility as needed required
• Strong understanding of internal controls and compliance preferred
• Ability to multitask, prioritize, and plan work activities required
• Detail-oriented team player with a desire for continuous improvement required
• Ability to work effectively with minimal supervision required
• Excellent written and oral communication required
• Strong analytical and problem-solving skills, the ability to troubleshoot and reconcile data from disparate systems required
• Ability to establish and maintain relationships with internal and external stakeholders required
• Excellent listening and communication skills required

Benefits Include:

• Medical, dental, vision, disability and life insurance with in 30 days
• Unlimited PTO - work with your manager and take time as needed
• 7 paid holidays that we are closed
• $50 cell phone stipend paid out monthly
• 401k retirement plan with vested 4% employer match after 90 days
• Career advancement opportunities + Culture/environment
• Employees and their spouse or legal partner receive free laser hair removal services

All potential employees of Milan will be required to successfully pass a pre-employment background check before employment. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

We are deeply committed to attracting talented team members in the US from all backgrounds regardless of race, age, gender, ethnicity, religion, sexual orientation, disability status, or nationality. However, at this time, we are not sponsoring any Visas.

Equal Opportunity Employer