DSC Legal Assistant chez undefined

Position Summary:

The DSC Legal Assistant will provide coverage for Legal Assistants who are out of the office on leave and/or vacation. They will also provide additional administrative support for all attorneys, paralegals, and staff. This would include drafting and revising pleadings, preparing correspondence, transcribing dictation and hearings, and working on document cleanup and formatting per attorney, paralegal, and staff management specifications. 

Essential Functions:

• Provide backup administrative assistance for Legal Assistants who are out of the office for medical/maternity leaves, extended vacations, or coverage for practice group assistants, special tasks or additional administrative assistance when needed.
• Provide assistance as a DSC specialist for attorneys and staff with overflow work and special projects. This may include preparing/revising/redacting documents, creating Table of Contents/Table of Authorities, scanning/converting documents transcribing handwritten notes or digital dictation, working with Word, Excel, PowerPoint, Workshare Compare, various databases, and PDF documents. 
• Provide needed support to other departments in the Firm and provide assistance to regional offices when requested. 
• Prepare PowerPoint presentations, nametags, handouts, and other needs for Firm seminars and events. 
• Assist with eFilings when secretaries are out of office or have multiple filings. 
• Create special reports as assigned like the Daily Docket, Potential Conflicts, and other monthly reports. 
• Resolve document issues and provide just-in-time training when needed to team members and/or staff. Help answer phones, as necessary.

Knowledge, Skills and Abilities Required:

• Deadline and detail oriented
• Ability to type 45+ wpm
• Intermediate MS Word skills
• Intermediate digital transcription skills
• Knowledge of PowerPoint and Excel software applications
• Intermediate knowledge of Table of Contents – manual marking and Styles generated
• Knowledge of PDF conversions
• Knowledge of PDF Bates labeling and redaction
• Ability to problem-solve document issues
• Excellent interpersonal communication skills, both verbal and written
• Excellent organization and prioritization skills
• Excellent proofreading skills
• Ability to concentrate and focus on successful task completion
• eFiling knowledge

Knowledge, Skills and Abilities Preferred:

• Various database knowledge
• PDF form fields

Education and Experience:

• High school diploma or equivalent required.
• 1 - 3 years of experience in similar field required.
• 1 - 2 years of legal assistance experience preferred.

Equal Opportunity Employer:

Vorys does not discriminate in hiring or terms and conditions of employment because of an individual’s sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States. 

 Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.