Legal Personnel & Operations Coordinator chez Paul, Weiss, Rifkind, Wharton & Garrison

The Legal Personnel and Operations Coordinator will support all Legal Personnel, Office Operations and Legal Recruitment functions in the San Francisco office. This is a highly visible position requiring well-developed organizational and communication skills. Acting on their own initiative and direction, the person will handle a wide range of tasks and interact with personnel at all levels in a fast-paced environment. With great attention to detail, the candidate will need to be flexible, proactive and efficient, while exhibiting a high level of professionalism and confidentiality and provide exceptional client service. The role includes the following fundamental duties

·        Legal Personnel

·        Coordinate attorney onboarding, integration and offboarding processes

·        Assist with all legal personnel initiatives, including evaluations, bar renewals, memberships and sponsorships

·        Assist other members of the Legal Personnel team and Assigning Partners in associate work allocation processes

·        Prepare regular reports and statistics

·        Serve as office liaison for the Professional Development & Training team; manage logistics for trainings; coordinate with larger Training team on training offerings

·        Office Operations and Administration

·        Oversee daily office operations, including scheduling, supplies management,  vendor coordination and other facilities-related tasks

·        Liaise with landlord and outsourced vendor relationships; assist with maintenance and safety issues

·        Oversee all front of house operations; reception, food service, conference room support

·        Monitor operational expenses and support budget tracking; prepare expense reports

·        Manage office calendar and collaborate effectively with others to coordinate scheduling needs

·        Coordinate with Human Resources, Operations, Practice Services and Guest Services as it relates to new hires, practice assistant assignments, in-office moves and visitors; prepare reports

·        Organize office events, including department specific outings, associate morale events, PW Cares and other functions

·        Legal Recruitment

·        Law Student Recruitment

·        Coordinate the law student recruitment process including interviews, offer dinners, recruiting events, evaluations and correspondence

·        Coordinate the processing of candidate resumes, maintenance of recruitment database and candidate files

·        Summer Associate Program

·        Coordinate and attend all summer program events

·        Support summer associate assignment process

·        Coordinate attorney evaluations and reviews 

·        Other duties, special projects and tasks as requested

Required Skills:

·        Bachelor’s degree and a minimum of 3-5 years of related work experience, preferably in a legal or professional services environment

·        Ability to proactively and efficiently handle multiple tasks and priorities, in a deadline-driven environment

·        Ability to work effectively in a team environment and to interface with professionals at various levels

·        Must possess outstanding interpersonal skills and highly developed organizational abilities with a meticulous attention to detail

·        Must possess strong written and oral communication skills

·        Must exercise discretion and judgment

·        Resourceful, driven attitude with a genuine desire and energy to use a “whatever it takes” approach to ensure team success

·        High proficiency with Word, Excel, PowerPoint and Outlook 

Requirements: 

·        This role requires in-office attendance four days per week with the ability to work remotely one day per week

·        Ability to engage in off-site travel as required to meet job demands and firm needs

Schedule:

This is a hybrid role which requires in-office attendance with the schedule set forth by the department.

Salary:

$70,000 - $85,000. Paul, Weiss offers competitive compensation and benefits packages.  The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.

DISCLAIMER STATEMENT: The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualification required of employees assigned to this job.