Records Management Specialist I chez Sprymethods

Who We’re Looking For (Position Overview):Spry Methods is seeking a Records Management Specialist I to support our Army customer in Huntsville, Alabama. This position requires on-site presence in Huntsville, Alabama. The Records Management Specialist I will be responsible for supporting the implementation and maintenance of effective records management practices across HQ AMC. This on-site role will focus on providing comprehensive records management support for Army Materiel Command (AMC) Headquarters, encompassing all phases of the records lifecycle. The ideal candidate will have experience with records management principles and practices, SharePoint Online, and federal records requirements.

What Your Day-To-Day Looks Like (Position Responsibilities):

Conduct thorough assessments of existing records management practices

Verify the appointment of records coordinators throughout the organization

Inventory physical records and document storage locations

Audit SharePoint Online (SPO) permissions and file plans

Confirm adherence to established records management policies and procedures

Develop or validate detailed inventories of all records, both physical and digital

Identify areas for improvement in records management processes

Implement the Army's standardized classification system within SharePoint Online

Organize records by mission set, record type, and sensitivity level

Ensure records are easily retrievable through proper organization and metadata

Maintain proper indexing of records and prevent commingling of different record types

Support the implementation of the Army's retention schedule

Apply appropriate retention labels to electronic records in SharePoint Online

Oversee timely and secure disposition of records according to retention schedules

Verify label accuracy prior to record deletion

Coordinate with HQDA for digitization of long-term records when necessary

Ensure quality control in the digitization process

Support proper archiving of digitized records within SharePoint Online

Assist in ensuring compliance with relevant regulations (HIPAA, FOIA/PA, etc.)

Help identify and mitigate risks related to data security, breaches, and loss of records

Support the development and delivery of tailored records management training

Provide ongoing customer support for records and publications management

Maintain records management support infrastructure (mailbox, Teams channels, etc.)

Assist with continuous monitoring of records management processes

Support the development of process improvement recommendations

Help maintain SharePoint Online libraries and related documentation

Collaborate closely with HQ AMC Records Coordinators

What You Need to Succeed (Minimum Requirements):

Education and Experience:

Associate's degree in Library Science, Information Management, or related field; Bachelor's degree preferred

1-3 years of experience in records management, information management, or related role

Experience with electronic document management systems (SharePoint preferred)

Familiarity with records lifecycle management principles and practices

Basic understanding of federal records requirements

Secret Clearance or higher

Required Skills and Competencies:

Knowledge of records management principles and best practices

Experience working in Army or DoD records management

Experience with SharePoint Online document libraries and permissions

Understanding of records classification and organization methods

Familiarity with records retention concepts and practices

Basic knowledge of records disposition processes

Ability to inventory and catalog physical and electronic records

Experience creating and maintaining file plans

Understanding of metadata and its application in records management

Basic knowledge of relevant regulations (HIPAA, FOIA/PA, etc.)

Attention to detail and accuracy in records handling

Experience providing customer support for information management

Basic understanding of digitization processes and quality control

Ability to develop and deliver basic training materials

Good communication skills, both written and verbal

Organizational skills and ability to manage multiple priorities

Experience collaborating with various stakeholders

Basic understanding of information security concepts

Ability to follow established procedures and guidelines

Proficiency with Microsoft Office applications

Willingness to work on-site in Huntsville, Alabama

Ideally, You Also Have (Preferred Qualifications):

Records management certification (CRM, IGP, or similar)

Knowledge of Army records management regulations and policies

Experience with Army records retention schedules

Familiarity with federal records management requirements

Background in information governance principles

Experience with SharePoint Online administration

Knowledge of Microsoft 365 retention policies and labels

Experience with records digitization projects

Understanding of risk management in records handling

Background in process improvement methodologies

Experience conducting records management audits

Familiarity with compliance monitoring for records programs

Knowledge of archival principles and practices

Experience with electronic records management tools beyond SharePoint

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