Executive Assistant chez Brinkman Construction Inc

Description

About the role: 

The Executive Assistant contributes to the efficiency of Brinkman Construction by providing proactive and timely support to the Chief Executive Officer and Chief Financial Officer using discretion, collaboration, and critical thinking.  

Essential Functions: 

• Act as main point of contact for the executive team and manage the flow of deliverables, tasks, and information.
• Prepare meeting materials, presentations, slide decks, memos, letters, agendas, reports, and documentation of a confidential nature. 
• Take full ownership of the corporate events calendar with little oversight, including leading coordination, facilitation, and communication to various stakeholders. 
• Proactively manage multiple calendars, schedules, and meetings.
• Use discretion, confidentiality, and good judgment in handling all matters.
• Coordinate interdepartmental meetings and communication.
• Liaise with other administrative personnel to handle logistics for meetings, lunches, conferences, and special events, including catering, prep and set up, preparing technology and breakdown. 
• Respond to emails and phone calls, with occasional contact outside normal business hours.
• Display professionalism in all interactions with clients and third-party vendors.
• Represent the company in a positive light using great follow through skills and sound judgement.
• Prepare expense reports, obtain receipts, and reconcile credit card statements.
• Coordinate executive travel logistics for business meetings and conferences.
• Assist executives with personal tasks, travel, and errands. 
• Support special projects and strategic initiatives as directed by the executive team. 

Requirements

Education and Qualifications: 

• High school diploma, GED, or equivalent experience.
• 3 years’ experience as an Administrative Assistant, supporting senior-level managers preferred. 
• 2 years’ experience in the commercial construction industry or familiarity with construction terminology and workflows.
• Intermediate proficiency with Microsoft suite of applications. 
• Assertive and confident in interactions with senior level leaders.
• Experience working in a fast-paced environment while demonstrating composure, adaptability, and resilience.
• Ability to process multiple forms of communication and perform multiple tasks simultaneously with competing priorities. 
• Exceptional interpersonal skills and ability to build strong relationships inside and outside of the company.
• Familiarity with travel planning and arrangements including air, hotel, rental car, meeting rooms and other necessary bookings.
• Outstanding organization, time management, and task tracking.
• Excellent verbal and written communication skills.
• Highly motivated and dependable. Excellent attendance and timeliness. 

Work Environment: This is a full-time in-person role based in our Fort Collins office, which may require contact or activities outside of normal business hours as job duties demand and the ability to drive to jobsites and offices in Southern Wyoming, Northern Colorado, and Denver Metro Region. 

What we offer: 

• Our Employee Stock Ownership Plan (ESOP)
• Open Paid Leave Program and paid parental leave 
• Cell phone reimbursement 
• Mileage reimbursement program 
• Flexible benefits including medical, dental, and vision insurance
• 401(k) match 
• Competitive compensation, cash bonuses, spot-bonuses 
• We are committed to making a positive impact in the communities where we live, work, and play through our Volunteer Time Off program.

About us: 

Across the Front Range, clients choose to work with us based on the relationships and projects we build, and the unmatched client experience we deliver. As a 100% employee-owned company, we are all-in on every project. Our culture of ownership drives us to create buildings of distinction and relationships that last. For us, excellence is non-negotiable and it’s why so many of our projects are from repeat customers. 

Our Core Values:
At Brinkman Construction, we’re Driven to Build, and our core values are the cornerstone of our success. They shape our culture, define our character, inform our vision, and empower us to deliver on our mission.
 

We are:

Relationship Focused
All In 

Salary: Range of $70,000 to $90,500 annually. Salary is commensurate with technical skills and experience.

Anticipated application deadline 11/7/2025