Office Manager chez S&B USA

Company Overview: S&B USA, headquartered in Pittsburgh, PA, is a leading infrastructure solutions company specializing in the development and construction of complex infrastructure projects, particularly through Alternative Delivery Partnerships. S&B USA offers comprehensive services, including project development, general contracting, self-performing construction, financing, and post-construction operations and maintenance. S&B USA is committed to innovation, sustainability, and community engagement, with a portfolio featuring mega projects like the Fargo-Moorhead Stormwater Diversion Channel in North Dakota and the PennDOT Major Bridge P3 Program across Pennsylvania.

What we are looking for:

We are seeking an Office Manager who will be responsible for the coordination and support of various projects supporting our corporate office.  The role will actively participate in the day-to-day operations to ensure the office remains organized to operate in an effective and efficient manner. 

What you will do:

The primary responsibilities for this role will include performing administrative support functions, such as the following:

• Establish and maintain day-to-day office functions including managing vendors for office purchases, shipping, maintenance calls and stocking deliveries 
• Assist with preparing reports, presentation materials and routine correspondence with exceptional attention to detail, accuracy and confidentiality.
• Screen incoming calls and correspondence and respond independently when possible. Deliver mail and clear voicemail daily.
• Compose and prepare confidential correspondence, reports, and other complex documents (using Microsoft Office Suite applications).
• Coordinate and assist with planning off-site events, such as leadership meetings, business development, operations and marketing meetings.
• Support the planning and execution of signature company events—such as our annual meeting, company picnic, and holiday gathering—that bring our team together and strengthen culture.
• Contribute to the planning and rollout of distribution plans that bring our Craft Recognition Program to life.
• Engage in sensitive and confidential matters while protecting the security of the information.
• Assist with AP/AR coding and entry and enter data into business systems such as Vista.

• Manage the credit application process to ensure timely and accurate set-up of new vendor accounts.

• Perform these additional duties.
• Answer incoming calls and greet visitors.
• Ensure that office supplies are ordered and available as needed.
• Retrieve and distribute mail.
• Prepare documents and copying for estimating and operations support.
• Manage all office kitchen supplies and upkeep.
• Perform additional assignments per supervisor's direction.

To be successful in this role:

• 5+ years of administrative experience
• Microsoft Office experience including Word, Excel, PowerPoint, and Outlook required.
• Demonstrate a cooperative attitude and effective interpersonal and communication skills with clients, coworkers, and vendors.
• Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy.
• Demonstrate flexibility and the ability to work as a member of a team.
• Ability to exercise independent judgment and employ reasoning skills.
• Ability to maintain strict confidentiality.

Work Environment:

• This position is primarily indoors.
• This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.

Physical Demands:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to operate standard office equipment and keyboards.
• Ability to communicate information and ideas so others will understand.
• Exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to remain in a stationary position 50% or more of the time.

What we offer: 

Competitive compensation, medical/dental/vision coverage, paid PTO, 401k with a company match, training, career planning, and more.

Core Values:

Work Safely: Safety is our Culture

Deliver Return:  Earning a fair profit increases our long-term value

Value People: Take Care of Employees and They Will Take Care of Clients

Act with Integrity: Honesty Builds Trust

Provide Solutions: Better Solutions Yield Greater Satisfaction

S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to S&B USA Construction. As part of the firm’s equal employment opportunity statement, S&B USA Construction will also take affirmative action to ensure that minorities, females, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.

If a reasonable accommodation is needed for the interview process, Please contact Human Resources at [email protected] or Phone: 412-471-4200 ext. 1032

Agency Policy:  Please refer to our Agency Policy and disclaimer statement regarding resume submissions.  https://www.shikunusa.com/notice-to-staffing-agencies

#LI-LK1