HR Assistant chez Pattern

We are looking for a reliable, organized, and fun HR Assistant to work with our HR Manager in providing support to the associates and our operations partners while building the culture and engagement of the site. This position will be supporting the night shift, and will be onsite full-time at our warehouse in Hebron, KY.

Essential Duties and Responsibilities

Act as the first point of contact for all associate questions and concerns

Work under the direction of the HR Manager to achieve employee engagement, retention, and compliance goals and meet company objectives

Review timecards weekly for associates

Complete all pre-hire related tasks for new hire onboarding

Conduct new hire orientation and onboarding for night-shift hires

Create engagement content in Canva to post on the TVs and fliers throughout the facility

Process terminations in Workday

Send weekly hours reports to agencies and review agency billing weekly

Monitor and communicate daily attendance for the shift

Distribute and track the issuing of vests, badges, and lockers to associates

Organize and assist in execution of engagement activities

Place orders for meals, supplies, or engagement activities

Generate safety inspection list and results weekly

Create and track new hire & milestone swag bags 

Update anniversary slides weekly

Report out total hours, terms, and attendance % each day

Organize, update, and maintain HR electronic filing system

Assist in recruitment tasks for higher level positions, including job postings, scheduling interviews, and communication with candidates for lead, supervisory, or maintenance roles

Ensure that HR policies and procedures are consistently followed

Assist visitors, new hires, associates without badges, and vendors as needed

Qualifications

1 year of HR or similar experience required, preferably in a warehousing, distribution center, or manufacturing environment

Bachelor’s Degree in Human Resources or related discipline preferred

Proven ability to handle, update and maintain sensitive information in a confidential and professional manner

Strong customer service orientation and communications skills with demonstrated ability to engage with diverse groups of individuals at all levels

Ability to use independent judgment and make sound decisions

Excellent verbal and written communication skills

Excellent organizational skills with acute attention to detail

Ability to prioritize tasks and follow through to completion/resolution

Experience reviewing timecards for 50+ employees preferred

Proficient use of Google Suite, including Sheets and Gmail

Experience using Workday a strong plus, but not required

Physical Requirements

Able to sit for 8-10 hours a day, with ability to walk on the warehouse floor when needed

Able to use hands for fine manipulation, such as typing and grasping objects

Able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.    

Able to stoop, bend, reach, push and pull

Work Environment

Working within an air-conditioned office environment, with regular responsibilities requiring presence in a warehouse that is not climate controlled

Working around stationery and moving machinery

Working around Forklifts, and Pallet Jacks

Benefits

Eligibility requirements apply to some benefits and may depend on your job group and length of employment. FT Direct Hire associates will be eligible for the benefits below. Temp and intern associates will not be eligible for these benefits until they have converted (other than Unpaid Time Off):

Weekly Pay

Medical, dental and vision

401k Retirement Plan with company match

Awardco Recognition Program

3 weeks of Paid Time Off

8 Paid Holidays

Life Insurance, Short Term Disability, Accident, and other voluntary insurance options

Quarterly Unpaid Time Off Accrual FT- Five 8 hours shift: 24 hours UPT Accrual Per Quarter

Health Spending Account (HSA) or Flexible Spending Account (FSA)

Company sponsored life insurance and long term disability

Employee Assistance Program (EAP)

Unlimited coffee

Casual atmosphere and dress

Fully stocked marketplace with meals easily accessible

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