Office Support chez Lindblad-expeditions

WHO WE ARELindblad Expeditions is a pioneer in the Expedition Travel space, with a legacy of exploration and discovery spanning decades. From taking the first citizen explorers to Antarctica in 1966, to opening the Galápagos and Easter Island to tourism, to launching our innovative partnership with National Geographic in 2004, our mission has always been to connect travelers with the world’s most extraordinary places.Today, our fleet of 16 ships takes nearly 25,000 guests annually to some of the planet’s most remote and pristine locations. At Lindblad Expeditions, we do whatever it takes to ensure our guests experience the “Exhilaration of Discovery.”Position SummaryWe are seeking a reliable and detail-oriented Office Support Assistant to provide part-time administrative and clerical support to our team. This role is ideal for someone who is organized, proactive, and comfortable working independently in a fast-paced office environment.This position will be on site and will be expected to work 10 hours per week.

RESPONSIBILITIES

Sort and distribute incoming mail, including forwarding checks to the Accounting Department.

Scan and forward guest letters to the Guest Communications Department.

Review and route incoming mail for medical forms, group reservations, HR documents and other relevant materials to appropriate departments.

Code and process invoices as needed.

Maintain office supplies, including ordering coffee, milk and other necessities; clean and maintain the coffee machine.

Schedule maintenance and repairs for office equipment and facilities.

Assist HR and IT with assigning new hires desks, key cards, onboarding.

QUALIFICATIONS

High school diploma or general education degree (GED).

1+ years of experience using Microsoft Office apps including Word and Excel.

1+ years of experience working in an office environment.

Strong organizational skills and keen attention to detail.

Ability to manage multiple tasks and meet deadlines under pressure.

Ability to communicate effectively and professionally--both verbally and in writing.

Comfortable working independently with minimal supervision

On-site role in a professional office setting

Flexible scheduling within standard business hours

Collaborative and supportive team culture

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