Payroll and Accounting Specialist chez Wilmington University

EMPLOYMENT OPPORTUNITY

DATE:         October 2, 2025

FROM:        Human Resources

POSITION:        Payroll and Accounting Specialist, Financial Affairs (FT)

Effective immediately: Full-time Payroll and Accounting Specialist – Financial Affairs – Wilmington University.

Requirements: 
Associate’s degree in Business, Accounting, or related field required; Bachelor’s degree preferred. An advanced degree or payroll/tax Certification preferred. 3 - 5 years of experience with payroll processing in a multi-jurisdictional environment. Experience with ADP Workforce Now or similar payroll software is required. Experience with Banner or other ERP/payroll systems preferred. Must have excellent communication, customer service and organizational skills. Must be detail-oriented and able to work with a diverse population. Must be self-directed and able to make decisions independently. Must be computer literate and proficient in Microsoft Office products, especially in the use of Excel. Knowledge of a Student Information System is preferred but not required. Must demonstrate respect in the workplace and a commitment to creating a supportive work environment that values the contributions of all employees. The ability to maintain professionalism and confidentiality in all situations is a must.

Responsibilities include (but are not limited to):  

• Maintain and process payroll information by collecting, calculating, and entering data related to course credits, student enrollment, stipends, and assigned employee payroll.

• Prepare and distribute teaching agreements and payment letters for faculty.

• Process and record special pay, course overload forms, and other payroll adjustments.

• Ensure accurate and timely payroll information is submitted to the Payroll Administrator.

• Respond to, investigate, and resolve payroll and payment inquiries promptly and professionally.

• Enter hours worked into the Faculty Portal for Affordable Care Act (ACA) compliance, providing updated information to Human Resources each term.

• Ensure adherence to multi-state and local payroll regulations, including tax withholding and reporting requirements.

• Stay current on legislative and labor law changes impacting payroll practices, including Paid Family Leave.

• Obtain, process, and file employee state and local tax forms; ensure proper tax setup in ADP Workforce Now.

• Conduct payroll audits to verify accuracy and compliance with federal, state, and local requirements.

• Assist with maintaining and updating adjunct payroll processing procedures and payroll tax processing SOPs to ensure consistency, compliance, and efficiency.

• Identify and recommend improvements to payroll workflows and systems; assist with implementation and upgrades.

• Collaborate with HR, Payroll Administrator, Registrar, and academic units to ensure accurate payroll reporting.

• Participate in cross-departmental projects and initiatives related to payroll and HR operations.

• Guide employees regarding payroll policies, procedures, and compliance matters.

• Serve as a key resource and backup for other payroll-related functions within the department.

• Promote and foster a supportive, inclusive environment for all students, faculty, and staff.

• Perform other duties as assigned by the Assistant Controller and Senior VP / CFO & Treasurer.

Hours of Employment: Generally, Monday – Friday between the hours of 8:30 a.m. – 4:30 p.m. (Incumbents may be asked to be flexible with their hours to meet the needs of the department and/or the University.)

Benefits: Wilmington University offers an excellent benefits package that includes Medical and Dental, Vision, Retirement Plan (403b), Dependent Care Assistance, Life & Disability Insurances, and Education benefits.

Salary Range: Commensurate with experience.            

Application Deadline: October 16, 2025