Accounting Assistant chez Resolute Management, Inc.

Resolute Management, Inc. is a Third-Party Administrator hired by clients to handle complex environmental, asbestos, and/or latent type insurance claims. We are proud to be an affiliate of the Berkshire Hathaway group of insurance companies and we believe our structure allows our employees to experience the benefits of a large company with a friendly, small company atmosphere. Our headquarters are located in Boston, MA, and we have additional offices located in Chicago, Philadelphia, and Stamford, CT.

POSITION SUMMARY:

Responsible for accounts payable and receivable check processing, daily financial tasks, processing payments and invoices, reconciling accounts, maintaining financial records, supporting month/quarter/year-end close process, assisting with audit preparations, and providing administrative support. Specific responsibilities include reconciling void and stop pay transactions, preparing journal entries for payment batches and refunds, and ensuring accuracy in data entry. 

DUTIES:

• Accounts payable: Process and track vendor invoices, secure payment approvals, and prepare checks or electronic payment requests.
• Accounts receivable: Create and send invoices to clients, track incoming payments. 
• Account reconciliation: Compare payments and other financial records with the general ledger to verify accuracy and identify discrepancies.
• Financial reporting: Support the accounting team in preparing financial documents including monthly or quarterly reports.
• Auditing assistance: Compile data and prepare necessary documents to assist with internal and external audits.
• Data entry into various Claims and Accounting Systems.
• Provide timely responses to Direct Claims and Client inquiries.  
• General office support: Handle incoming mail, organize files, and provide clerical assistance to other accounting staff as needed. 

REQUIREMENTS:

• Associate’s degree required; Bachelor’s degree preferred.
• At least one year of experience in financial services industry, 2+ years preferred. 
• MS Office Suite including Outlook and TEAMS; Excel experience including formatting, sorting, filters, pivot tables, lookup functions, basic math formulas, comfort manipulating financial data and preparing simple reports.   
• Attention to detail, ability to ensure accuracy and spot financial discrepancies.
• Ability to work independently in a fast-paced environment, multi-task and prioritize assignments to meet deadlines.
• Excellent administrative, organizational, and interpersonal skills 
• Solid communication skills, both verbal and written. 

Job Type: Full-time