- Professional
Role: AR/AP Specialist - (Contract - Full-Time | $35-$40/hr)
Location: Austin, TX ideal, Central Time Zone preferred, and Eastern Time Zone also considered
About the Company
Wheel is evolving the traditional care ecosystem by equipping the nation's most innovative companies with a premier platform to deliver high-quality virtual care at scale. We offer proven strategies and cutting-edge technologies to foster consumer engagement, build brand loyalty, and maximize return on investment. Wheel solutions include configurable virtual care programs, an intuitive consumer interface, and access to a nationwide network of board-certified clinicians. Discover how Wheel is transforming the future of healthcare by visiting www.wheel.com.
About the Role
We are seeking a detail-oriented AR/AP Specialist to support our Accounting team. Reporting to the Accounting Manager, you will be responsible for managing billing, collections, vendor payments, and reconciliations. This role is hands-on and critical to ensuring timely and accurate financial operations at Wheel.
What You'll Do
Accounts Receivable (AR):
Perform full-cycle billing functions, including preparing, reviewing, and processing client invoices.
Analyze and interpret SOPs and contract terms.
Monitor AR aging reports and follow up on outstanding balances.
Manage collections and payment reconciliation in Stripe, ensuring accuracy and timeliness.
Proactively seek ways to streamline and improve the billing process to ensure appropriate collections.
Monitor and update billing guidelines for new clients, invoice formats/settings, discounts, and fee rates.
Accounts Payable (AP):
Review, code, and process vendor invoices.
Ensure timely and accurate payments while maintaining proper approvals and controls.
Assist in credit card reconciliations and employee expense reimbursements.
General Accounting Support:
Support the month-end close process, including reconciliations and journal entries.
Assist with clinician pay tracking and reconciliation to ensure accuracy for month end entries.
Who You Are
Education: Bachelor’s or Associate’s degree in Accounting, Finance, or a related field (preferred).
Experience: Minimum of 2 years of experience in billing, accounts receivable, or payments.
Proficiency in managing payments and reconciliations in Stripe; familiarity with NetSuite and Tipalti is a plus.
Strong understanding of basic accounting principles and practices.
Excellent written and verbal communication skills
High attention to detail and organizational skills.
Ability to manage multiple projects simultaneously, meet tight deadlines, and work effectively under pressure.
Strong analytical and problem-solving abilities.
Self-motivated and capable of working independently with minimal supervision.
Technological aptitude, including advanced knowledge of Google Workspace and Excel (e.g., pivot tables, formulas, and data analysis).
Join us in making a difference in healthcare by ensuring efficient and accurate billing operations that support our clients and clinicians.
Wheel is committed to equal employment opportunities for all team members. Every decision we make regarding employment is solely based on merit, competence, and performance. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
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