Front Desk Receptionist chez Hatboro-Horsham School District

Welcome to the Hatboro-Horsham School District!

 

At Hatboro-Horsham School District we are focused on continually examining our district practices and structures. We advance, promote, and advocate for equity, diversity, and inclusion to enhance alignment with the tenets of the whole child. We are committed to creating and maintaining environments in which each student is healthy, safe, engaged, supported, and challenged. Hatboro-Horsham draws strength from the rich variety of perspectives and life experiences of our community. As an employee of the district, you can anticipate that your meaningful contributions will authentically further the District’s commitment to equity, diversity, and inclusion.

 

 

TITLE:  Front Desk Receptionist  

 

REPORTS TO:  Director of Human Resources

 

TERMS OF EMPLOYMENT: Full-time Position, 12 months (July 1 - June 30), 5 days a week/ 7.5 hrs./day (30-minute lunch, 8am-4:00pm) SS4 

 

BENEFITS:  Eligible, personal days, sick days, vacation days

 

LOCATION:  District Administration Building

 

POSITION GOAL:   Perform general receptionist/secretarial duties in a timely, professional, confidential, and courteous manner. 

 

ESSENTIAL DUTIES AND RESPONSBILITIES:

• Interact with administrative office personnel, District staff, vendors, and the general public in a friendly, professional manner. 

• Observe confidentiality of all school matters. 

• Make valid and independent decisions in assigned areas of responsibilities. 

• Answers the phones in a pleasant manner, takes messages, and forwards calls efficiently.  

• Exhibits skilled competence in word processing and business office software utilization. 

• Ability to show tact and diplomacy in stressful situations. 

• Must be cooperative, congenial, and service-oriented. 

• Ability to work in an environment with frequent interruptions. 

• Ability to work independently and complete tasks with minimal assistance. 

• Ability to address small issues and problems without forwarding calls to specific departments. 

• Ability to assist individuals with accessing information on the District website.  

• Process volunteer applications, issues badges, and coordinate with schools. 

• Manage the processing and collection of required pre-employment background check documents for all independent contractors, including review of documentation and maintenance of the document database. 

• Provide administrative support to the Directors of Human Resources and Educational Affairs as requested. 

• Maintain District website by adding or deleting content as requested.  

• Access District calendars to assist with conference room reservations and room configurations. 

• Provide both general and specific support to all business and Human Resources office personnel.  Support to be provided in a timely, efficient, and accurate fashion.  

• Proofreading and typing 

• Opening, organizing and date stamping mail 

• Checking orders to verify if items were received via computer system 

• Entering invoices on system for payment 

• Filing 

• Checking and entering timesheets (assisting payroll) 

• Locking front door at end of day 

• Managing the delivery of boxed items.  This involves checking system for P.O number to verify expected shipment, who the order is to be delivered to, and facilitating delivery 

• Assist with Student Activities Accounting as needed, including Data Entry of Check Requests, Purchase Order Data Entry, Bank Reconciliation and Filing 

• Iron Mountain document dispatch and retrieval 

• Collection of school accident reports for insurance purposes 

• Review Efax application and distribute to appropriate parties 

• Coordinate with District Courier to deliver packages, maintain copy paper inventory, and coordinate returns for FedEx, UPS and Amazon 

• Assist with maintaining inventory of kitchen supplies 

• Support HHEF with clerical work when needed 

• Update notifications on reception and kitchen monitors 

• Update District phone lists  

• Other duties as assigned 

 

POSITION SPECIFICATIONS

 

 

Physical Demands: 

Ability to sit at desk for extended periods of time 

Standing for limited periods of time 

Frequent bending, stooping, twisting, reaching, grasping 

Light lifting - up to 15 pounds 

Frequent carrying - up to 15 pounds 

Manual dexterity to prepare mailings and/or use office equipment 

Repetitive movement of fingers and hands for keyboarding 

 

Sensory Abilities:     

Visual acuity to read computer screen, correspondence 

Auditory acuity to be able to use telephone and greet visitors 

Ability to speak clearly and distinctly 

 

Work Environment: 

Inside year round - Office setting 

 

Temperament:                            

Ability to work as a member of a team 

Must be courteous and able to deal effectively with people 

Must be cooperative, congenial, and service-oriented 

Ability to work in an environment with frequent interruptions 

 

Cognitive Ability:      

Ability to read, write and do simple computation. 

Ability to use correct grammar, sentence structure, and spelling. 

Ability to compose clear, concise sentences and paragraphs. 

Ability to communicate effectively with others. 

Ability to follow written and verbal directions. 

Ability to complete tasks with minimal supervision. 

 

Specific Skills:                           

Ability to operate office equipment 

Ability to use computer technology efficiently 

Must appropriately handle confidential information 

 

Educational Level:  

High School Diploma or GED 

 

License/Clearance(s):          

Act 34 - Criminal History Clearance 

Act 151 - Child Abuse History Clearance      

Act 114- FBI Fingerprint Clearance 

 

 

 

This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This teacher will be required to follow any other job-related instructions and perform other job-related duties requested by the Building Principal or designee.

 

 

 The position holder must be able to perform the essential job functions with or without reasonable accommodation.  It is the responsibility of the employee to inform the HHSD Director of Personnel of any and all reasonable accommodation that will be required.

 

 

Hatboro-Horsham School District is an Equal Opportunity Employment, Educational, and Service Organization.

 

 

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