Fleet Coordinator chez McKim & Creed

McKim & Creed is a unique, employee-owned firm. First and foremost, we value people. This means we not only hire great talent, we’ve also created an environment where each individual can grow, flourish and apply innovative thinking. As a result, we’ve created a world-class team of professionals within a nimble organization. That’s what our clients want. That’s why we succeed. Our clients hire us because of our people. 

McKim & Creed has a reputation for delivering state-of-the-art services with an eye toward sustainability and a focus on protecting and enhancing our environmental resources. Our engineers, landscape architects, planners and project managers are committed to the innovation, sustainability and resource efficiencies that lead to a cleaner, safer and more sustainable future. 

WATCH THIS VIDEO TO LEARN MORE ABOUT WHAT IT’S LIKE TO BE A PART OF OUR TEAM!

We have an exciting opportunity to join our team as a Fleet Coordinator. If you want to work at a company that will help improve the future of the communities where we live work and play, we're glad you found McKim & Creed.

JOB DESCRIPTION:

As a Fleet Coordinator, you will fulfill the vital role of administering the fleet of trucks, trailers and other vehicles that are essential to our work for clients. These services include collecting and managing information related to driver assignment, vehicle operation and maintenance, and providing the systems and tools for safe operation.

DUTIES/RESPONSIBILITIES:

• Maintain an accurate inventory of company vehicles and current primary driver for each. 
• Ensure proper registration of vehicles. 
• Set up new vehicles in the system, including ordering fire extinguishers, first aid kits and other safety supplies. 
• Oversee, administer and maximize the Geotab system. Provide regular reporting to corporate safety director and managers. Train new users about the system. Notify Corporate Safety Director and relevant managers of infractions/alerts. Ensure all vehicles are assigned to a primary driver. Troubleshoot units that malfunction or go offline.
• Track, and notify managers and drivers of preventive maintenance coming due. Communicate with providers and schedule as needed.
•  Track and provide reporting on vehicle mileage to safety and accounting as needed.
• Obtain pricing and facilitate scheduling for repairs.
• Upon receiving information regarding vehicle accidents from corporate safety, report the incident to the vehicle insurance carrier.
• Notify disqualified drivers (license suspension, excessive citations) and partner with employee, manager, and corporate safety to resolution.
• As needed, provide support for the Enterprise fleet management system.
• Partner with corporate accounting when new vehicles are being leased, or vehicles are being taken out of service to ensure installation or removal of Geotab devices, safety equipment, etc.
• May request new fuel cards from accounting, as needed
•  Process invoices for repairs, tolls and maintenance.
• Serve as backup coverage for vehicle complaints when safety director is out of office.
• Serve as backup coverage for vehicle complaints when safety director is out of office.
• Research, develop and execute an asset management tool for the fleet (RF, barcode, app)
• Prepare annual budgets for projected vehicle replacements
• Will be the primary POC with Enterprise to approve repairs and maintenance, arrange turned-in vehicle pick-up and to track delivery on new vehicles on order
• Procure local venders for aftermarket additions (caps, strobes, and branding)

EDUCATION & EXPERIENCE REQUIRED:

• Two years’ experience using office software including Excel and High School diploma or GED 
• Two years’ previous experience working with the public or in customer service is preferred.

 REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills. 
• Excellent interpersonal skills with a proven ability to collaborate with a team. 
• Ability to exercise strong organizational, problem-solving and analytical skills. 
• Proficient with Microsoft Office Suite or related software. 
• Sense of urgency 
• Requires a valid driver's license and an acceptable motor vehicle record, drug test, and criminal record.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift equipment up to 10 pounds at times.

WHAT WE OFFER:

Join a company that puts its employees first.
Ranked as one of the Best Firms to Work For, here are just some of the reasons to become part of the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned
• Competitive pay paid holidays, bereavement and parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training options
• Professional development: Tuition reimbursement, early career professional program, online courses & more
• Work that makes a difference: See the direct impact your work has on our communities
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

McKim & Creed is an Equal Opportunity and Affirmative Action Employer, and VEVRAA Federal Contractor and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability status and maintains a Drug Free Workplace.

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