Administrative Assistant to the Principal, Captain Elementary School chez School District of Clayton

The School District of Clayton is seeking a highly-qualified administrative assistant to provide support to the principal of Captain Elementary School for the 2025-2026 school year.  The administrative assistant in this position performs a variety of clerical and secretarial duties requiring initiative, independent judgment, and decision-making within established policies and procedures.  Duties frequently require the discreet and tactful handling of confidential material, and interaction with the staff, parents, students, and community.

REPORTS TO: Principal

ESSENTIAL JOB DUTIES

• Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public.
• Supports assigned supervisor(s) for the purposes of providing assistance with their department functions. Maintains confidentiality when working with private material concerning the District or individuals.
• Maintains files for supervisor(s) and/or department.
• Determines the need for written or telephone inquiries, provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to the appropriate party.
• Receives substitutes into the department or office and provides the information or directs to the proper person or assignment area.
• Provides daily supervision for students during recess and lunch.
• Initiates contact and transacts business with outside agencies and parties.
• Coordinate and process supply and resource orders for teachers and staff, ensuring accuracy, timeliness, and adherence to budget guidelines.
• Communicate with vendors and suppliers to obtain quotes, place orders, and resolve issues as needed.
• Track and monitor orders to ensure accurate and prompt delivery.
• Maintain inventory of commonly used office and instructional supplies.
• Ensure purchasing procedures align with school and district budget guidelines.
• Distribute supplies to staff and maintain organized storage areas.
• Manage the building-level budget, including monitoring expenditures, maintaining accurate records, and providing regular updates to the principal.
• Assist in preparing budget reports and forecasts to support school planning and decision-making
• Prepares and distributes related reports, and maintains data bases appropriate to the specific area of responsibility.
• Operates standard office equipment and is proficient in word processing and basic spreadsheet skills.
• Performs other duties and responsibilities as requested by the assigned supervisor(s).

Education Requirements:  Some college is required.

Experience:  Minimum of 2 - 3 years experience as an administrative assistant or equivalent position.  Prior school district office experience is highly desirable.

Compensation:  District provides its staff with highly competitive pay.

Benefits:  Comprehensive benefits package

FLSA status:  Non-exempt.

Work Calendar:  12 month position

Please understand that in order to be considered as a candidate you must complete all steps in the application process. These steps include completing the online application, uploading your cover letter and resume, and providing three current references.

Equal Opportunity Employer

It is the policy of the School District of Clayton not to discriminate on the basis of race, color, religion, sex, national origin, ancestry, disability, age, genetic information or any other characteristic protected by law, in its programs or employment practices as required by Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and Title II of the Americans with Disabilities Act of 1990.  Full Non-Discrimination Disclosure