Administrative Assistant - Publishing (PUB) chez Seventh-day Adventist Church

Please be sure to submit a current resume when applying for this position

POSITION SUMMARY

The Administrative Assistant performs diverse secretarial duties for department director.  Assists in designated administrative details using initiative and sound judgment. Requires knowledge of church policy and organizational structure, a high level of technical (well developed keyboard/computer, etc.) skills, high levels of tact, friendliness and other aspects of strongly developed interpersonal skills plus proven organizational skill.

COMPENSATION

• Part- time hourly position with benefits
• Remuneration: Grade 5 ($22.67 - $34.01)

BENEFITS

Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

SUPERVISOR

Mario Martinelli

ESSENTIAL JOB FUNCTIONS

• Maintains a well-organized office, often in the absence of supervisor, with efficient filing system.
• Coordinates secretarial staff, distributing workload when necessary.
• Schedules and maintains daily calendar of supervisor; make travel and lodging arrangements as required.
• Screens telephone calls, responds to routine/non-routine inquiries using standardized formats; refer unusual or complex inquiries to supervisor or other appropriate offices; greet visitors.
• Processes incoming mail, opening, dating, sorting and distributing to departmental staff.
• Transcribes manuscripts, correspondence or other written material; respond to routine mail/e-mail.
• Sends and receives forms for annual publishing report and compiles the report.
• Assists with maintenance of bibliography of sales material as necessary.
• Responsible for setting up and maintaining departmental and employee files.
• Serves as department timekeeper and secretary liaison with Human Resource Services.
• Processes all routine purchase orders, check requests, language translation requests and travel authorizations; order supplies.
• Assists supervisor in preparing reports (including annual report forms to all publishing directors), special projects, etc., as requested.
• Prepares training materials both in syllabus form and Power Point Presentations.
• Maintains/updates office equipment inventory, serving as coordinator of basic office equipment.
• Plans and organizes social activities for the department or service when desired and approved.
• Must be a member in regular standing of the Seventh-day Adventist Church
• Must maintain a regular and reliable attendance schedule
• Performs other work-related duties as may be assigned by supervisor.

QUALIFICATIONS

Education and Experience

• Bachelor’s (BA/BS) required. Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
• Three or more years successful and relevant work experience are needed to gain the skills and knowledge required to perform job duties.

Knowledge, Skills & Abilities

• Well-developed knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
• Requires well developed knowledge of church employment policies and practices; knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment.
• Strong computer skills required.
• Well-developed English language usage skills (spelling, grammar, punctuation, etc.).
• Ability to perform secretarial and support duties with speed and accuracy without constant supervision.
• Must have the ability to work under pressure and with many interruptions.
• Position requires keyboard speed, with high accuracy. Must be able to transcribe dictation accurately and efficiently.
• Absolute confidentiality required at all times; required assistance in facilitating good communications among departmental staff, other departments and outside personnel.