Retail Food & Beverage Administrative Assistant - Casual Part Time chez Calgary Stampede

About the Calgary Stampede!

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.  

As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

Position Summary 

Reporting to the Administration Lead, the Retail Food & Beverage Administrative Assistant role is multi-faceted and instrumental in keeping venues operating to their fullest potential. The Administrative team assists managers and co-workers with a variety of administrative tasks. 

These positions are casual-part-time positions that will require the successful candidates to work flexible hours throughout the week and on weekends.

 Responsibilities 

Duties and/or areas of focus can include, but are not limited to, the following: 

Controller's Office 

• Utilizing data entry skills to review and reconcile all available information on count sheets. 
• Review all bar sheets ensuring accuracy and potential reconciliation. 
• Review all food stock sheets ensuring accuracy and potential reconciliation. 
• Distribute tip out amounts to bartenders. 
• Communicate clearly with the Administrative Team Lead regarding any possible concerns with the revenue reporting process. 
• Report any challenges or concerns as soon as possible so they can be looked at in a timely manner. 

F&B Office 

• General administrative duties. 
• Being able to answer staff members general questions: by phone, e-mail, and verbally. 
• Checking staff in for their shifts: event/floor supervisors, station supervisors, and bartenders.  
• Following up with those that did not show up for their shifts. 
• Signing out & in keys, bar kits, and radios etc.  
• Handing out appropriate paperwork to staff: bar sheets, food stand packages, and hawker packages. 
• Ensuring that all paperwork and assigned documentation is received, complete, and readable at the end of each shift.  Use checklist. 
• Tracking any staff shift requests and changes. 
• Preparing paperwork and stand packages for next day. 
• Making any minor scheduling changes as needed. 
• Monitor and order office supplies. 
• Other projects as assigned. 

 Qualifications 

The ideal candidate will be proactive, optimistic and have administrative or clerical office experience as well as: 

• Provide excellent customer service and consistently demonstrate professionalism. 
• One year of related professional services or client services experience. 
• Strong verbal and interpersonal communication skills, ability to communicate in a clear concise manner. 
• Ability to multitask and meet strict deadlines in a fast-paced environment. 
• Excellent attention to detail and dedication to quality. 
• Ability to adapt to evolving changes. 
• Self-starter, shows initiative, self-motivated. 
• Advanced knowledge of the Excel and Word. 
• Basic accounting skills 

To Apply

To apply, please submit your resume.

All applicants are thanked in advance and only those selected for interviews will be contacted.