Front Desk/ Office Assistant chez HANDLER LAW LLP

Description

Front Desk/Office Assistant

Handler Law, LLP is an internationally recognized boutique law firm based in downtown Chicago that focuses on Business & Corporate Law, Trusts & Estates and Taxation serving family offices and privately held companies. We are seeking a highly motivated Front Desk Assistant to provide outstanding reception for our clients and support the firm’s day-to-day administrative functions. This is a full-time, in-office position.

Key Responsibilities:

§ Greeting and signing in all clients and visitors

§ Answering multi-line phone system and directing calls

§ Maintaining a neat and professional reception area

§ Forwarding incoming correspondence and voicemails

§ Mailing documents via USPS, UPS, Certified, FedEx, Messenger

§ Scanning, reviewing, and editing documents and correspondence

§ Preparing correspondence 

§ Ordering office supplies

§ Entering billable time

§ Preparing expense reports

§ Handling time-sensitive and confidential material

§ Maintaining kitchen supplies and kitchen upkeep

§ Assisting Partners, Associates and Paralegals as needed

§ Additional duties as assigned

Requirements

 Requirements and Qualifications:

• Bachelor's degree or equivalent experience required 
• Previous Receptionist or Customer Service experience preferred
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) 
• Professional, courteous, and friendly demeanor 
• Eagerness to learn new skills 
• Dependable and punctual 
• Excellent communication, organizational and time-management skills 
• Ability to multi-task and prioritize work assignments 
• Ability to work in a fast paced, team-oriented environment 
• Previous law firm experience a plus      

Competitive compensation and full benefits package offered. Please submit your resume and cover letter to 

[email protected].