Assistant - Regulatory CMC & Devices (Anderlecht, Brussels, BE) chez Inspired by Patients. Driven by Science.

Make your mark for patients

We are looking for an Assistant to join us in our Regulatory CMC & Devices team, based in our Brussels, Belgium offices

About the role

To ensure specialized administrative assistance to assigned business processes, projects and related activities to maximize the efficiency of one or a group of managers with a strong sense of organization, priorities, deadlines and with a concern for quality, efficiency, accuracy and cost awareness.

Who you’ll work with

You will report to the Global Head of Regulatory CMC & Devices

What you’ll do

• To manage agenda, correspondence, meetings and business travels to one or a large number of top level managers and team members
• To give specialized administrative assistance to business processes and related projects, activities, files, tools and procedures in an independent way and with final responsibility
• To liaise and maintain contacts in different time zones with UCB personnel (Talent, Legal, Finance, Medical, Governmental Agencies, Affiliates etc), external parties worldwide, professionals, consultants, suppliers, service providers.
• To resolve varying practical problems managers might encounter e.g. changes in regulations and working procedures, incorrect or conflicting information or data unexpected deadlines, unforeseen circumstances, rescheduling or cancelling, complaints, sensitive questions, etc.
• To report on the results achieved and on the problems resolved.
• To ensure assistance, training and back-up for colleagues.
• Digital savvy with ability to train team members on digital tools used in the workplace.

Interested? For this position you’ll need the following education, experience and skills:

• Bachelor’s degree required
• Strong organizational, communication and time management skills.
• Ability to work independently in a global and culturally diverse environment and manage own workload.
• Skilled in work prioritization with ability to juggle multiple concurrent priorities/assignments, deadlines and stakeholders.
• Learns from successes and failures and regards all experiences as an opportunity to learn and improve;

Internal applicants should be in their current job for at least 12 months, must meet performance standards and are not on formal corrective/disciplinary process (PIP), warning, final warning, or compliance warning letters within the last 12 months. Please inform your Manager or your Talent Partner before applying to any internal job opportunities. 

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.  

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] . Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.  

Requisition ID: 91407  

Recruiter: Kevin Ross  

Hiring Manager: Jolanda Westerlaken  

Talent Partner: Bianca Hinshaw

Job Level: SA III

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