Registration Specialist chez Columbia

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

PURPOSE

The Registration Specialist is a joint position between the Registrar’s office and the Office of School Improvement. The Registration Specialist serves as support to the District Registrar and the Executive Director of School Improvement. This position also serves as a liaison and support to parents and the community and summer school. Responsibilities as outlined below.

ESSENTIAL RESPONSIBILITIES AND DUTIES 

• Obtain and maintain student state IDs from Department of Elementary and Secondary
• Education’s (DESE) MOSIS System (Missouri Student Information System)
• Respond to telephone inquiries from parents, real estate agents and others regarding attendance areas, boundaries, and registration information
• Assist with troubleshooting, planning, and implementation for student registration process
• Scan permanent records to digital format
• Provide backup for enrolling families to schools, as needed
• Assist District Registrar with special projects as assigned
• Provide support for Summer School registration and programming
• Upload and manage contracts for Board approval for School Improvement
• Assist in maintaining databases for workforce development
• Assist with management of ordering and tracking materials for School Improvement Department
• Perform various clerical duties and other responsibilities as assigned
• Understand and adhere to Board policies and procedures at all times

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org

REPORTING RELATIONSHIPS

Reports To:      Executive Director of Assessment, Intervention, Data, and Innovation

Supervises:       None

QUALIFICATIONS

Minimum:        High school diploma; Excellent organizational skills; Ability to prioritize workload, High degree of accuracy, and computer proficiency. Must be or be able to become a Missouri Licensed Notary.

Preferred:        Two years of clerical experience

An ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment. Attention to customer service is a crucial skill.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skills and abilities required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language: Respond to common questions and concerns. Read, analyze, and interpret professional journals, memoranda, policies, administrative procedures, and statutes. Write business correspondence, including staff memoranda and newsletter articles. Keep information confidential when required by law, policy, or the nature of a particular situation. These are essential functions of the job.

Computation: Work with mathematical concepts, such as probability and statistical inference, and analyze

data for instruction. Apply concepts such as fractions, percentages, ratios and proportions to practical

situations. Perform computer word processing (including spreadsheets) and internet research. Access and

create reports using the Districts student information software and databases. These are essential functions of

the job.

Reasoning: Define problems, collect data, establish facts, and draw valid conclusions. Solve a variety of

problems in many different situations. Interpret instructions presented in written, oral, diagram or schedule

form. Demonstrate executive functions such as planning, organizing, remembering, and regulating information

and behavior as they pertain to student performance and achievement. These are essential functions of the job.

Technology: Present information using a variety of media/technology sources. Access and create reports using

the District’s student information software and databases. Readily utilize smart boards, projectors and other

instructional technology provided by the district. Adhere to all District policies and procedures regarding

technology use. These are essential functions of the job.

Physical demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10

pounds of force on a regular basis, and considerable dexterity in operating office equipment. Consistent and

regular attendance is an essential function of this position. These are essential functions of the job.

Environmental conditions: The work environment is consistent with a typical office environment. The individual who holds this position may be required to work irregular or extended hours. These are essential functions of the job.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Equal Opportunity Employer