25-26 Finance Analyst chez Buckeye Elementary School District

Buckeye Elementary School District Job Description

Title: Finance Analyst

Reports to: Executive Director of Finance

Job Goal:

The Finance Analyst performs a variety of complex professional accounting and fiscal-related functions with a primary focus on the management of federal and state grants. This position is responsible for the entire grant lifecycle, from application and budget development to expenditure monitoring, compliance, reporting, and closeout. The Finance Analyst will also create and provide accurate and timely budget reports, financial analysis, and other data to support programmatic leads and district leadership in making sound financial decisions.

Qualifications

• Valid AZ DPS IVP Fingerprint Clearance Card
• Minimum of High School Diploma or equivalent certificate (required)
• Bachelor’s Degree or higher in Business, Finance or Accounting (preferred) 
• An equivalent combination of education and experience may be considered
• Experience in school business financial management or related fields preferred 
• Experience with working in accounting system software such as, School ERP Pro, Visions, Tyler, Grants Management
• Intermediate to expert experience level in working with Microsoft Suite and Google Suite, particularly with excel and google sheets 
• Excellent communication skills and demonstrated ability to work effectively with various stakeholders
• Evidence of ability to effectively use technology to perform duties
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

ESSENTIAL FUNCTIONS: 

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following knowledge, skills, abilities, duties and responsibilities, and physical requirements. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge in procedures for management of school finance, district organization, operation, policies and procedures, State and Federal laws, statutes, rules, codes and regulations governing school finance activities and functions including the Uniform System of Financial Records (USFR), computer spreadsheet and database software applications and other Microsoft Office tools, general office processes and procedures. 
• Knowledge of using email, managing files, recording and reporting grades electronically, and using Google applications.
• Strong analytical and problem-solving skills with a high degree of accuracy and attention to detail.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills, with the ability to explain complex financial information to a variety of audiences in both written and oral form.
• Ability to read and interpret written material in print or electronic format.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise discretion.
• Ability to perform functions from written and oral instructions and from observing and listening to others.
  
  

DUTIES AND RESPONSIBILITIES:

• Manages and monitors all federal and state grants, ensuring compliance with all applicable regulations, including the Arizona Department of Education (ADE) Grants Management Enterprise (GME) system, the Uniform System of Financial Records (USFR), and federal requirements such as the Every Student Succeeds Act (ESSA).
• Develops and maintains budgets for all grant-funded programs a, working collaboratively with programmatic leads to ensure alignment with program goals and financial resources; and prepares and processes a variety of journal entries as needed to ensure appropriate alignment to funding sources. .
• Assist with the development of a variety of budgets for school sites, departments and other programs and monitors the use of district funds ensuring budgets are not exceeded and expenditures are appropriately aligned to funding sources.
• Prepares and submits grant applications, revisions, and completion reports in a timely and accurate manner.
• Enters and approves electronic Personnel Action Requests (ePARs) and requisitions verifying allowability and proper account coding.
• Conducts reconciliations and prepares reimbursement requests as needed based on the frequency required for the reconciliation process.
• Completes all required monitoring and reporting for grants, including Educational Monitoring, Assistance, and Compliance (EMAC) tasks, Time and Effort reporting, and private school consultations.
• Develop, analyze, and present financial data and forecasts to support decision-making by district leadership.
• Assists with the development and update of District procedures, ensuring they align with district policies and Federal and State law and regulation.
• Provides training and support to school principals, administrative assistants, and other district staff on financial procedures and best practices.
• Creates and disseminates clear, concise, and useful financial reports and analysis for various stakeholders.
• Maintains financial records and documentation in preparation for the annual audit and any other program-specific audits.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies to stay informed of current regulations and compliance requirements.
• Support continuous improvement by recommending process efficiencies and internal control enhancements.
• Maintain a high level of ethical behavior 
• Ability to work independently and in collaborative groups and be a self-starter. 
• Assists the Executive Director of Finance with special projects and performs other duties as assigned.

PHYSICAL REQUIREMENTS: 

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, speak, and hear. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. While performing the duties of this job, the employee may occasionally push or lift up to fifty (50) pounds, such as boxes, supplies, etc. The position may require the individual to meet multiple demands from several people simultaneously or prioritize the demands, and to interact with the public and other staff in person, verbally, and/or in written form.

WORKING ENVIRONMENT: 

Office, some travel to school sites, meetings and professional development activities. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is an office environment within a school district office setting. The noise level in the work environment is moderate to moderately high during the work day. There may be periods of recurring stress in the performance of this job. The typical workday occurs during regular business hours; however on occasion and dependent on reports and other timelines, evening or weekend work may be necessary.

Evaluation: Performance to be evaluated in accordance with Board policy on evaluation of classified exempt personnel 

Terms of Employment: 

• Exempt 
• Earned Paid Sick Time (up to 5 days)
• Personal Business Leave (up to 7 days)
• Vacation accrual based on tenure (up to 5-15 days)
• Mandatory participation in the Arizona State Retirement System (ASRS)
• District fully paid Medical, Dental, Vision, and Basic Life Insurance & AD&D benefits for employee only