Payroll/Benefits Technician chez Lompoc Unified School District (CA), CA

About the Department

The established Eligibility List will remain in effect for one year.
The District has the right to limit the number of eligible which can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice. 
 
FOR A COMPLETE JOB DESCRIPTION, PLEASE VISIT OUR WEBSITE AT:  www.lusd.org/
 
Current Vacancy for Immediate Hire:
1 Payroll/Benefits Technician position for 8.0 hours per day / 12 months
 
Application Process:
Applicants who successfully meet the employment standards outlined in the Required Qualifications in the job description and the supplemental questionnaire questions in the application will be invited to participate in the testing process.
 
Tentative Testing Schedule for this Recruitment:
Written Testing Date: October 29, 2025
Qualifications Appraisal Interview Date: TBD
Education and Experience:
Any combination equivalent to: graduation from high school supplemented by college-level training with specialized course work in accounting, bookkeeping or related field and two years increasingly responsible experience in the preparation and maintenance of financial and statistical records in an automated accounting environment.

POSTING IS OPEN AND PROMOTIONAL WITH PROMOTIONAL TAKING PRECEDENCE

Position Duties

Under the direction of Manager-Payroll & Employee Benefits, perform a variety of specialized technical duties in the processing, updating and reconciling of employee payroll,  benefits and worker’s compensation; serve as a technical resource to personnel concerning payroll, employee benefits information, insurance plans, enrollment options, eligibility and coverage; prepare and maintain a variety of manual and confidential personnel files, related records and reports; assure compliance with mandated requirements.

• Perform a variety of technical duties in the preparation of payroll for certificated and/or classified personnel; receive and audit organizational timesheets for classified and/or certificated employees; process and evaluate a variety of payroll-related forms and applications; research discrepancies of financial information and documentation.
• Process certificated and classified payroll including W-4, stipends, employment verifications and change of contact information; issue and distribute paychecks as assigned; process or cancel direct deposit accounts as needed; process new hires, retirements, and terminations as appropriate; verify documents for proper account codes, pay rates and related data; generate computerized lists; detect inaccuracies and make corrections.
• Review and process time sheets and records; audit final time sheet against the payroll register; calculate and input salary adjustments, coding, and overtime pay as needed; verify proper authorizing signatures, coding, calculations, and accuracy of payroll adjustments.
• Serves as a technical resource to employees and responds to inquiries regarding payroll and benefits enrollment including wage levies and garnishments, savings, employee benefits offerings, contributions, direct deposits, taxes, retroactive pay, and related issues; provide information to staff concerning payroll and benefits procedures, guidelines and regulations.
• Establish and maintain detailed automated permanent records regarding personnel; input and update a variety of data including pay rates, tax status, deductions, vacation and sick leave, benefits, and other employee information; assures accuracy of input and output data.
• Perform various benefits enrollment activities; assists employees with completing enrollment forms; processes and evaluates enrollment forms according to established procedures; establish and maintain permanent employee benefits records; update records with retirement, leave and various other information as appropriate; verify employee information are in correct retirement system; assist with STRS/PERS/SISC retirement system updates and maintenance. 
• Processes, evaluates, and assures proper administration of Workers’ Compensation claims as assigned; assures workers’ compensation claims are processed in an effective and timely manner.
• Perform various accounting duties related to assigned programs; calculate, monitor, and assures accuracy and proper distribution of various fees and disbursements including insurance payments and retiree entitlements; perform accounts receivable duties including processing of incoming payments.
• Troubleshoot and resolve employee issues and concerns regarding benefits and payroll issues; research information as necessary; prepare and distribute correspondence to employees, retirees and plan participants concerning employee benefit plans, policies, procedures, and related information; provide employees with related informational materials; refer staff to outside resources as appropriate.
• Maintain automated employee records and files; reconcile a variety of financial data; initiate queries, manipulate data, develop spreadsheets, and generate a variety of computerized reports; prepare a variety of written materials and electronic financial information; process and mail W-2’s, 1099 and other correspondence.
• Receive, process, and assure completeness of documentation concerning new personnel, transfers, and terminations; update employee records as appropriate; notify employees of changes in status and eligibility as needed.
• Monitor assigned processes and activities such as account balances, open enrollment, leave time and work location.
• Operate a variety of office equipment including a calculator, computer and assigned software.
• Attend meetings, in-service training, seminars, and workshops as assigned.
• Assist with assigned special projects as needed.

OTHER DUTIES:

• Perform related duties as assigned.

Minimum Qualifications

Education and Experience:
Any combination equivalent to: graduation from high school supplemented by college-level training with specialized course work in accounting, bookkeeping or related field and two years increasingly responsible experience in the preparation and maintenance of financial and statistical records in an automated accounting environment.

Knowledge of: 

• Principles and techniques involved in payroll and benefits accounting preparation and processing.
• Fiscal year payroll rates and limits.
• Worker’s Compensation premium ratios. 
• Methods, practices, terminology, and procedures used in benefits administration.
• Employee benefits packages and insurance programs.
• Summary plan descriptions, vendor contracts and related forms.
• Contribution limits.
• SCIC III health policies, procedures, and guidelines. 
• Preparation, maintenance, verification and processing of payroll records and reports.
• Financial and statistical record-keeping techniques.
• Employer and employee contributions and related STRS and PERS functions and limits.
• Applicable school district policies, procedures and practices and bargaining unit contracts.
• Preparation of financial statements and comprehensive accounting reports.
• Employee benefits enrollment practices and procedures.
• Applicable laws, codes, regulations, policies, and procedures including FMLA and COBRA. 
• Collective bargaining agreements and procedures.
• Modern office practices, procedures, and equipment. 
• Oral and written communication skills.
• Interpersonal skills including tact, patience, and courtesy. 
• Arithmetic computations.

Ability to:

• Perform a variety of technical duties in the preparation payroll for certificated and classified personnel.
• Perform a variety of technical duties in support of employee benefits programs including enrollment, data collection, record-keeping, accounting, claims processing and fund disbursement activities. 
• Serve as a technical resource to personnel concerning employee benefits information, insurance plans, options, guidelines, and procedures.
• Process, evaluate and assist employees with the completion of enrollment forms.
• Troubleshoot and resolve employee issues and concerns regarding benefits.
• Prepare and maintain a variety of automated and manual records and reports.
• Interpret, apply, and explain laws, rules and regulations related to payroll activities.
• Process payroll and related records for payrolls.
• Monitor, audit, adjust and reconcile payroll data. 
• Identify, investigate, and resolve financial errors and discrepancies.
• Operate a variety of office equipment including a computer and assigned software. 
• Compare numbers and detect errors efficiently.
• Communicate effectively both orally and in writing.
• Work confidentially with discretion.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Make arithmetic computations with speed and accuracy.

Other Qualifications

1. All sections of the application must be completed.

2. Incomplete applications will be screened out.

3. The section titled "Your Record of Experience" must demonstrate the type and years of experience required for this position.

4. A resume will NOT be accepted in-lieu of a completed application.

5. ALL correspondence will be done by email only. Please add Governmentjobs.com to your safe sender list as some emails go to junk and/or spam folders.

6. Must provide three (3) professional references.

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