Talent Acquisition Coordinator (Contract) chez Vaxcyte

Summary:

At Vaxcyte, we’re on a mission to protect humankind from the consequences of bacterial diseases through the development of high-fidelity vaccines. As we grow, we are looking for a Talent Acquisition Coordinator to join our collaborative, fast-moving Talent Acquisition team.

This is a high-impact, hybrid role for someone who thrives on creating exceptional candidate experiences and has a sharp eye for operational efficiency. You will own critical parts of the interview coordination process, support recruiting projects across departments, and gain exposure to both recruiting and recruiting operations.

At the start, this position will be 20-30 hours per week and may flex up to 40 hours a week depending on business needs.

If you are passionate about building great teams, have a systems mindset, and love solving problems before they arise, we would love to meet you.

Essential Functions:

• Partner with Recruiters and hiring teams to deliver an exceptional, high-touch candidate experience from first contact through offer.
• Own interview scheduling (onsite and virtual) for roles across all levels, including executive-level coordination.
• Manage recruiting calendars, Zoom logistics, and conference room bookings; greet candidates onsite and ensure a welcoming experience.
• Coordinate candidate travel and process reimbursements.
• Collaborate with Executive Assistants and Hiring Managers to streamline scheduling and resolve conflicts proactively.
• Support job posting and description creation across multiple departments.
• Manage contractor POs and SOWs in IronClad and NetSuite.
• Maintain the highest level of professionalism, confidentiality, and candidate care.
• Assist with other projects/assignments as assigned to support Talent Acquisition Operations or other initiatives.

Requirements:

• Bachelor’s degree or equivalent experience.
• 1-3+ years in an administrative, coordination, or recruiting support role (experience as a Talent Acquisition Coordinator strongly preferred).
• Experience using Greenhouse or another modern ATS.
• Excellent communication skills—written, verbal, and interpersonal—with the ability to interact confidently with all levels, including senior executives.
• High attention to detail, time management, and organizational skills.
• Problem-solver who stays calm under pressure and can juggle competing priorities.
• Empathy and a strong customer service mindset—must advocate for a great experience for all stakeholders.
• A collaborative and growth-oriented mindset.
• Ability to think in systems and create repeatable, efficient workflows.

Reports to: Sr. Recruiter, Talent Acquisition

Location: San Carlos, CA; Hybrid (2-3 days/week)

Expected Contract Length: 12 months

Hourly Range: $37.00- $41.00