International Loan Administration Specialist chez Idaho First Bank

Description

We are seeking a highly motivated and detail-oriented International Loan Administration Specialist to join our team at IFB in Boise, Idaho. While based in Boise, this role is dedicated primarily to servicing the international loan portfolio of BAWAG P.S.K. in Vienna, Austria. The successful candidate will be responsible for supporting large-volume loan transactions, including both bilateral and syndicated deals, and will play a critical role in ensuring the integrity and efficiency of loan administration functions. This position offers an excellent opportunity to work in a dynamic, international banking environment, collaborating closely with clients and partners across borders.

Essential Functions:

Loan Administration (Mid & Back Office):

• Manage day-to-day administration of the international loan portfolio for BAWAG P.S.K., ensuring all transactions are processed accurately and efficiently.
• Oversee both primary and secondary market loan purchases, including data entry, validation, and documentation.
• Administer large-volume bilateral and syndicated loans, as well as warehouse financing arrangements, or retail loan purchase programs, maintaining accurate records and ensuring compliance with internal and external requirements.
• Act as administrative and calculation agent for assigned loan deals, including the calculation and periodic review of borrowing bases and the execution of required waterfall payments.
• Process loan disbursements, advances, and repayments, working closely with internal and external stakeholders to ensure timely and correct execution.
• Perform mapping of loans, including all associated collateral, within the core banking system to ensure accurate representation and tracking of all deal elements.

Loan Documentation & Compliance:

• Conduct thorough reviews of executed loan documents, including approvals and all supporting materials, to verify completeness and compliance with regulatory and internal standards.
• Optional: Perform KYC (Know Your Customer) onboarding and periodic reviews of corporate clients, ensuring all regulatory, anti-money laundering, and beneficial ownership requirements are satisfied.
• Ensure all loan approvals are validated, and all relevant information is captured accurately, supporting effective risk management and audit readiness.
• Verify and process all loan-related documents, maintaining high standards of accuracy and attention to detail.
• Handle post-closing activities such as the scanning and uploading of initiated loan documents to the system of record, physical file creation, and secure storage of original documentation.
• Work through paid loan reports to release collateral and ensure all documentation is properly archived and recorded.

Client Interaction & Support:

• Serve as a key point of contact for borrowers, agent banks, title companies, and relationship managers, providing prompt and professional responses to inquiries.
• Provide accurate loan payoff quotes, coordinating with title companies and internal teams to support the closing and payoff process.
• Facilitate ongoing communication with all relevant parties, ensuring transparency and alignment throughout the lifecycle of each loan.

System Maintenance & Reporting:

• Add new loans to the loan servicing system, ensuring all data is accurate and complete from the outset.
• Regularly review, update, and maintain loan records in the servicing system to reflect changes, advances, payments, and any modifications required by clients or internal stakeholders.
• Generate and review periodic reports on loan status, outstanding balances, collateral, and compliance metrics for internal and external use.
• Continuously learn and adapt to new systems and software programs used within the department, identifying opportunities for process improvement and greater automation.

Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field; equivalent experience will be considered.
• 1–3 years of experience in loan administration, banking operations, or financial services preferred, especially in an international environment.
• Strong knowledge of loan documentation, collateral management, and regulatory requirements (KYC, AML, etc.).
• Familiarity with bilateral and syndicated loan structures, as well as warehouse lending and waterfall payment calculations.
• Excellent attention to detail with a high degree of accuracy in documentation and data entry.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills, with the ability to interact professionally with clients, agents, and internal teams.
• Proficiency in core banking systems and Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple priorities and meet deadlines in a fast-paced, international work environment.
• Experience working across different time zones and cultures is an asset.

Preferred Qualifications

• Experience with loan servicing systems and core banking platforms.
• Familiarity with both U.S. and European banking standards and practices.
• Demonstrated ability to work independently, as well as part of a geographically dispersed team.
• Multilingual abilities, particularly German, are highly valued but not required.

About IFB

Idaho First Bank Idaho First Bank (IFB) is a full-service state-chartered community bank established in October 2005 and headquartered in McCall, Idaho. Known for its People First and Community First motto, the Bank serves the greater Southwest Idaho and Central Oregon communities. Branch locations include McCall, New Meadows, Eagle, Ketchum, Nampa, Boise, and Bend. Idaho First Bank is a member of the FDIC and an Equal Housing Lender. For more information, visit us at www.idahofirstbank.com

Equal Opportunity Employer