Accounts Payable Specialist I chez City of Carson, CA
City of Carson, CA · Carson, États-Unis d'Amérique · Onsite
- Junior
- Bureau à Carson
About the Department
The City of Carson is now accepting applications for the position of Account Payable Specialist I
The City of Carson is seeking a motivated and detail-oriented individual with foundational knowledge of accounts payable procedures and general accounting principles. The ideal applicant would have experience or training in processing invoices, matching purchase orders, reconciling statements, and maintaining accurate financial records. Comfortable working in a structured environment, they are dependable, organized, and able to follow established procedures accurately and efficiently. The candidate demonstrates strong data entry skills, proficiency with accounting software and Microsoft Excel, and a commitment to accuracy and timeliness. They are eager to learn, adaptable to changing priorities, and capable of working both independently and as part of a team under general supervision. Public government agency experience is a plus.
Vacancy Information:
Under the direction of an assigned supervisor, performs routine accounting work related to the preparation, processing, and maintenance of financial records for accounts payable. The Accounts Payable Specialist I is the entry-level classification in the two-level series. Incumbents perform routine, semi-complex and varied accounts payable duties, which requires general knowledge of accounts payable procedures. The Accounts Payable Specialist II performs difficult and complex accounts payable responsibilities, which require substantial knowledge of City accounting and accounts payable procedures.
Position Duties
- Maintains a large, established accounts payable system affecting all City departments.
- Prepares, maintains, and ensures accuracy of records for assigned vendor accounts and a variety of related reports, logs, and listings.
- Whenever applicable, ensures that there is a valid and duly executed contract or agreement prior to processing and release of payments.
- Reviews and balances encumbrances and adjusts as appropriate.
- Reviews and verifies accuracy of invoices, vouchers, bills, statements and related documents prior to processing and release of payment.
- Audits invoices against purchase orders and rectify any discrepancies.
- Assembles corrected and verified accounts payable documents to be used for computer input and performs data entry.
- Makes adjustments to correct errors and misclassified transactions; posts to ledgers, journals, and registers.
- Produces, sorts, and distributes checks.
- Verifies various accounts payable reports leading to the preparation and submission of the demand register resolution and accounts payable detail reports.
- Interprets and applies accounting rules and regulations.
- Provides information and assistance to vendors, outside agencies, and City employees.
- Participates in system procedures modifications.
- Maintains confidentiality of information and records.
- Provides work direction and guidance to others as assigned.
- Operates a variety of office machines including computer and related software, calculators, typewriters, ten-key adding machines, and copiers.
- Performs related duties as required.
Minimum Qualifications
- Graduation from high school or GED and completion of business, bookkeeping, or accounting coursework and three (3) years of full-time, paid accounting clerical experience. Experience and/or education in a related field may be substituted on a year for year basis.
- General recordkeeping and bookkeeping practices.
- Accounts payable methods and procedures.
- Basic accounting principles, practices, and procedures.
- Reporting formats and terminology.
- Interpersonal skills using tact, patience, and courtesy.
- Oral and written communications skills.
- Modern business office practices and procedures, including filing systems.
- Applicable codes, regulations, and policies.
- City organization, operations, policies, and objectives.
- Personal computer software and hardware, and other office machines.
- Principles and practices of providing work direction to others.
- Read, interpret, apply, and explain rules and regulations related to accounts payable.
- Apply bookkeeping and financial record keeping principles to the accurate maintenance of complex and specialized fiscal and accounting records.
- Learn office policies, procedures, and practices.
- Make mathematical calculations with speed and accuracy.
- Maintain accurate records and prepare clear and concise reports.
- Prepare and maintain accounts payable records and reports in electronic format.
- Operate office equipment such as calculator, computer, and related software.
- Perform computer data entry rapidly and accurately.
- Understand and carry out instructions.
- Establish and maintain effective working relationship with others.
- Work confidentially with discretion.
- Effectively communicate orally and in writing.
- Comply with reporting deadlines
Other Qualifications
- Require vision (which may be corrected) to read small print.
- Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
- Perform work, which is primarily sedentary.
- Require to work at a computer terminal for prolonged periods.
- Is subject to inside environmental conditions.
- May be required to work evening and/or weekends.
This recruitment will close at 6:00pm on October 15, 2025. Please note: The City of Carson reserves the right to close this recruitment at any time once a sufficient number of qualified applications have been received. To be considered, please submit an online application, including a cover letter, resume, and proof of education in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in the recruitment process, which will consist of the following sections:
- Supplemental Questionnaire, no weight
- Written exam, weighted at 100%
- Final Selection Interview
The Human Resources Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights. Supplemental questionnaires are used to evaluate applicant’s indicated abilities with the ideal candidate profile. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.
NOTE: Applications will be reviewed as they are received, and qualifying candidates will be interviewed and considered for employment on a "first come-first served" basis. Candidates interested in these positions are encouraged to apply as soon as possible.Appointment:
Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other required tests. All new employees are required to take a loyalty oath.
Other Information:
The City of Carson is an Equal Opportunity Employer, dedicated to fostering a diverse and inclusive workplace. We believe in the strength that comes from different perspectives and experiences, and we are committed to building a workforce that reflects the vibrant diversity of our community. This commitment is embraced at all levels of our organization, from our management staff to our policymakers. We partner with our staff and community organizations to ensure our policies and practices remain transparent and equitable. As part of this commitment, we regularly publish updated demographic information on our workforce, including data on diversity and pay equity by race and gender.
In accordance with the California Fair Chance Act, the City of Carson will consider all qualified applicants, including those with a criminal history. Applicants are not required to disclose their criminal history or undergo a background check until receiving a conditional job offer. If any concerns arise from a background check, and the conviction is directly related to the role, applicants will have the opportunity to provide context, present mitigating evidence, or dispute the report's accuracy. For more information about the Fair Chance Act, please visit https://calcivilrights.ca.gov/fair-chance-act.
The City of Carson intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If you need a special accommodation during the recruitment process or would like this information in an alternative format, please contact Human Resources at (310) 952-1736.
IMPORTANT NOTICE: This recruitment is open.
CURRENT CITY OF CARSON EMPLOYEES: Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communication and/or notices from Human Resources throughout the recruitment process. Postuler maintenant
