Budget Administrative Assistant chez King County, WA

About the Department

King County District Court Profile
KCDC is the largest and most technologically advanced Court of Limited Jurisdiction in the State of Washington. It currently processes approximately 200,000 matters per year with 25 elected judges and roughly 260 employees at 8 courthouse locations. The Court is a leader in many areas involving public safety and access to justice, including the use of problem-solving courts, jail-alternative programs, technology- and judge-managed probation services. Thirteen cities contract with King County for court services provided by KCDC.

                                                                                                                                       Job Summary 

King County District Court is seeking a Budget Administrative Assistant who is organized, analytical, dependable, and solutions-focused to support court-wide financial, Payroll and administrative operations. This position is responsible for processing and maintaining financial reports and records, supporting payroll and expense requests, maintaining and reconciling multiple spreadsheets and accounts, and accurately coding financial, accounting, and fiscal data. The ideal candidate is highly organized, adaptable, and capable of balancing multiple priorities while ensuring accuracy and compliance in a fast-paced, public service environment.

Position Duties

• Compile payroll and accounts payable data and prepare reports for management review.
• Verify transactions and records comply with established guidelines and procedures.  Determine inconsistencies, prepare corrections, and verify accuracy of reconciliations.  
• Perform numerical calculations related to payroll and accounts payable.   
• Accurately enter coding for financial information, including payroll and accounts payable data.
• Maintain accurate financial records and procedures for audit purposes.  
• Assist in developing guidelines and procedures, ensuring their proper application throughout operations.
• Perform monthly reconciliation for management to monitor multiple budgets for spending levels, projections, and compliance.
• Answer inquiries from both internal and external customers regarding payroll and accounts payable matters.
• Effectively handle complex issues, questions, and sensitive situations with Court management, Court leadership, and elected officials.
• Process purchases orders and invoices for all locations.  Track and receive items and research price comparisons and suppliers.   
• Prepare comprehensive documentation for Court-related business trips of court staff and judicial officials based on established policies and procedures.   Provide support in making travel arrangements in Concur.  
• Process incoming mail and documents ensuring security and confidentiality. Select mail to handle where the response requires specialized knowledge of the assigned function or is time sensitive.
• Perform general administrative duties on behalf of the Budget team
• Other duties as assigned.

Minimum Qualifications

• Associate’s degree with 2 years of relevant experience; or an equivalent combination of education and experience that demonstrates required knowledge, skills, and abilities.
• Strong verbal and communication skills include punctuation and grammar.
• Ability to build and maintain effective working relationships with both internal and external stakeholders.
• Skilled in handling detailed tasks with accuracy, managing multiple priorities, and meeting strict deadlines.
• Proficiency in the use of MS Office Suite, including Excel, Word, and Outlook.
• Skills in problem-solving, math, analysis, data accuracy, research, and customer service.
• Ability to maintain poise and composure in a fast-paced and changing environment.
• Demonstrated integrity and ability to handle confidential information appropriately.
• Collaborative team player with active listening skills and the ability to build trust and credibility.
• Ability to contribute to a collaborative team environment that values diversity, fosters inclusion, and respects individual differences; ability to demonstrate behaviors that include fairness, respect, and inclusiveness.
• Knowledge of general office polies, principles, and practices.

Desired Qualifications

• Knowledge of Oracle PeopleSoft, Oracle EBS, and/or Concur.
• Knowledge of payroll and accounts payable.
• Experience working in the public sector.

Other Qualifications

• Selection process: Application materials will be screened for qualifications; the most competitive candidates will be invited for one or more panel interviews. Any employment offer will be contingent upon the results of a criminal background investigation and fingerprinting.
• Work schedule: Regular, working a 40-hour workweek. Responsibilities occasionally may require additional working hours in order to meet deadlines. After hours, on-call support is required.
• Physical Demands: While performing the duties of this job, the employee is regularly required to sit, talk or hear, and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl, and move and/or lift up to 10 pounds. The vision abilities required to perform this position include close vision.
• Working Conditions: Work is typically performed in an office environment with a moderate amount of noise (computers, printers, light traffic).  This role routinely uses standard office equipment. 
• Work location: Seattle, Washington - King County Courthouse, 516 3rd Ave., Seattle, WA 98104.

King County District Court is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

For more information regarding this position or application process, please contact:

Marwan Alqaysi 
Human Resource Analyst
 [email protected]

Please include “Budget Administrative Assistant” within the subject line.