Support Services Department Operations Coordinator chez Eugene School District 4J (dba Lane County School District) (OR), OR
Eugene School District 4J (dba Lane County School District) (OR), OR · Eugene, États-Unis d'Amérique · Onsite
- Professional
- Bureau à Eugene
About the Department
This position is for the 2025/26 school year. This is a full-time, 1.0 FTE/ 8.0 hours per day position working on the AD-12 (260 days per full school year) schedule.
The Support Services Operations Coordinator (SSOC) is responsible for organizing, directing, and coordinating operations for the School District’s Support Services Department, which includes Administration Center Building Support, Nutrition Services, Warehouse Services, and Front Office Administration. This role relieves department administrators of operational and financial tasks that could impede their ability to provide strategic leadership.
The SSOC oversees operational and financial functions—ranging from administrative coordination to accounts receivable, accounts payable, payroll, and grant accounting—ensuring that the department operates in ways that are equitable, compliant, cost-effective, and efficient. This position provides executive administrative assistance to department leadership, represents the department to other central office divisions, and ensures accurate and timely execution of cross-departmental processes. The SSOC supervises and supports departmental staff, fostering professional development, customer service, and performance excellence.
Position Duties
This position has the following expectations and prerequisite abilities.
- Present self and 4J in a professional manner including: in oral and written communication, professional disposition when working with others and maintaining professional dress standards.
- Advanced knowledge of accounting principles, budget preparation, grant compliance, and payroll processes
- Strong understanding of office operations, project management, and operational planning.
- Familiarity with applicable laws, regulations, and district policies.
- Proficiency in financial systems, departmental software systems including POS & Database management, and standard business software (e.g., Business+, Frontline, Microsoft Office Suite).
- Ability to supervise, train, and evaluate staff while maintaining a collaborative and equitable work environment.
- Ability to effectively communicate, disseminate, and effectuate verbal or written communication and directives to a diverse group of administrators, staff, and the broader district community.
- Maintain a high degree of professionalism, integrity, dependability and maintain a high level of confidentiality in accordance with HIPAA, FERPA and adherence to the competent and ethical educator practices.
- Promotion of equity and diversity in all settings and processes and a commitment to anti-racists principles.
- Maintain compliance with state and federal laws governing all aspects of our agency including ORS, OAR, IDEA, FOIA, and CIPA.
- Exceptional prioritization of tasks, timely completion of work assignments, ability to take the initiative and work independently with minimal supervision.
- Demonstrates respectful, flexible and effective teambuilding skills of cooperation, communication and active participation.
- Ability to understand and follow oral and written directives, find requested data and present in user-friendly formats for internal and public distribution.
- Maintain regular attendance at work. Be punctual in meeting deadlines, attending meetings, and following schedules.
- Ability to lift, carry at least 25 pounds and/or the ability to sit for extended periods of time in a vehicle or work setting.
Minimum Qualifications
Any combination of experience and training that would likely provide the required knowledge, skills and abilities may be considered qualified as determined by Human Resources.
Education
- Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, or related field.
Experience
- Five (5) years of progressively responsible administrative and managerial experience in operations and financial oversight
Preferred Qualifications
- Experience in a K-12 school district.
- Experience supervising staff and managing complex budgets, payroll, and grants.
- Documented success with change management and process improvement.
Other Qualifications
*Work Environment – Office Environment – Active Travel - Infrequent
We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.
ALL required documentation must be scanned and attached in order to submit an online application.
- Cover Letter
- Resume
An Affirmative Action / Equal Opportunity Employer
The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.
It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:
Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.
