Work Study - HR Office Assistant chez Lower Columbia College, WA

About the Department

Office Assistant (Work-Study) – Human Resources Office

Are you looking for a great on-campus job where you can build your professional skills in a supportive, fun, and team-oriented environment? The Human Resources office is seeking a Work-Study Office Assistant to help with a variety of administrative and customer service tasks. This is a fantastic opportunity to gain hands-on experience, grow your confidence in an office setting, and support the important work of HR at LCC.

Position Details:

• Part-time, up to 19 hours per week (schedule will be based on your availability and office needs)

• Must be eligible for Financial Aid Work-Study funding

Position Duties

What You’ll Do:

• Provide friendly, professional customer service to faculty, staff, applicants, and visitors

• Answer multi-line phones, triage calls, and assist with questions from employees and applicants

• Respond to inquiries from the HR email account

• Assist with records management (personnel files, filing, archiving, etc.)

• Post jobs to advertising platforms and help manage recruitment materials

• Create and format documents, forms, and spreadsheets using Microsoft Office and Google Workspace

• Help track and manage office supply inventory

• Audit spreadsheets and perform accurate data entry in ctcLink (HR Management System)

• Prepare new hire packets, make copies, and assist with onboarding paperwork

• Sort and distribute incoming and outgoing HR mail

• Support special projects and other office tasks as needed

Minimum Qualifications

What We’re Looking For:

• Excellent customer service and communication skills

• Strong attention to detail and organizational skills

• Ability to handle sensitive and confidential information with professionalism

• Basic computer skills (Microsoft and Google products)

• A positive attitude, eagerness to learn, and a team-first mindset

Other Qualifications

Equal Employment Opportunity
Lower Columbia College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State's Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. All Inquiries regarding compliance with Title IX, access, equal opportunity and/or grievance procedures should be directed to Kendra Sprague, Vice President of Foundation, HR & Legal Affairs, 1600 Maple Street, PO Box 3010, Longview, WA 98632, [email protected], Phone number, (360) 442-2120, Phone number/TTY (800) 833-6388.

• Learn more on our Non-Discrimination and Anti-Harassment page. 
• The college is compliant with Title IX best practices. For more information, visit About Title IX.
• The college encourages qualified members of protected classes to apply.  

Mission, Vision & Values

• Resume
• Cover Letter (Letter of Interest)
• Work study award letter (please attach to application, if you are unable to attach during application process, this will be required prior to employment in a work study position)
• Unofficial transcripts (if applicable)

• If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate legal authorization to work for the duration of this position as required by the Immigration Reform Control Act of 1995.
• Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• The College is committed to maintain an environment for teaching and learning which is free of drugs and alcohol.