Colorado LIFTS Network Monitor chez State of Colorado, CO

About the Department

This position is open to current Colorado residents only.

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Position Duties

Hybrid  1 - 4 days in office per week as needed. This is subject to change due to the BHA’s needs.

Please note:  These working arrangements are subject to change.

To effectively launch this new Behavioral Health Administrative Services Organization intermediary system, this position is required to assist various BHA departments in monitoring compliance with numerous policies and procedures to ensure adequate service provision, consistent programmatic monitoring, and fiscal and contractual compliance, while simultaneously completing all responsibilities related to closing out the FY 25 ASO contract. 

This position conducts monitoring regarding the delivery of services and supports purchased for Coloradans. It uses this expertise to provide technical assistance to BHASOs, providers, and stakeholders and to perform contract monitoring. This position monitors treatment and recovery services delivered in the BHASO Network, and executes on systems and policies in pursuance of statewide behavioral health reform. This position monitors outcomes of multiple treatment theories, policies, programs, and evaluation studies and is required to stay informed about developments in the field at the national, state, and local levels to improve and provide data to support technical assistance in evidence-based practices for service delivery, as well as fidelity to evidence-based models. This position will be familiar with subject matter experts in behavioral health services that exist in other BHA Divisions, such as the Adult and Children’s Behavioral Health Continuum Divisions, as well as the Quality and Standards Division, and will draw on these experts in support of the BHASO regional contracts.

The Behavioral Health Administration’s BHASO Division relies on the findings and data generated by this position’s monitoring activities to inform decisions regarding State and Federal funding, program development, and policy.

Duties:
BHASO Governance & Contract Compliance Processes and Monitoring
The position supports BHASO leadership in executing on the BHASO governance program and conducting monitoring activities to verify that the BHASOs and BHASO Network are performing per the terms of their contracts and delivering efficient, high-quality services to people in Colorado. This position must be familiar with all other BHA Divisions that play a role in supporting the safety net system and how they interact with the BHASOs.

• This position applies policies and procedures set out in the BHASO Governance program to monitor the BHASOs’ activities and outcomes per the terms of the contract. 
• This position provides technical assistance and training to BHASO and BHA staff regarding how policies and procedures are applied and what is required to satisfy them.
• This position evaluates BHASO contract deliverables, such as the Network Adequacy Report, against established rubrics.
• This position supports the Network Administrator in creating and maintaining the yearly BHASO Contract Reference Spreadsheet, ensuring all links remain active and information is current per the direction of the Network Administrator. This requires working with program managers, fiscal staff, accounting, legislative team, and others to ensure accuracy of programs within the BHASO contract.
• Follow up on deliverables and monitoring activities in the Statements of Work for all programs embedded in the BHASO contract to ensure content is in alignment with legislation and funding requirements. This requires critical thinking to apply guidance regarding appropriations, spending authority for state and federal dollars, and acceptable accounting practices, as well as collaboration with program managers, contracts personnel, BHA leadership, and BHASO staff.
• Review of financial reporting following the Desk Audit procedure to ensure alignment with Statements of Work, payment methodologies, and applicable appropriations. Additionally, each invoice needs to be reviewed in a timely manner to determine the accuracy of charges and submitted to the BHA accountant for processing. 
• Assist the Network Administrator in maintaining the deliverables tracker for all articles of work embedded in the BHASO contract for each assigned region.
• Complete work as assigned by the Network Administrator or BHASO Administrative Manager to support this oversight.

Monitoring Meetings and BHASO Communications

• Collaborates with BHASO partners and BHA staff to compile agendas for monitoring meetings. 
• Coordinates development of slide decks for monitoring meetings and external presentations.
• Meets with BHA Divisions and teams involved in programmatic statement of work development and programmatic monitoring to facilitate program implementation. 
• Collaboration with appropriate internal and external stakeholders such as the Technology and Data Team or BHA Program staff to obtain data and materials for internal and external reports and meetings.
• Compile and package various types of data to present relevant information for internal and external reports and meetings. This may require researching legislation, fiscal notes, budgets, deliverables, and work plans. 
• Complete work as assigned by the Network Administrator or BHASO Administrative Manager to support this oversight.

BHASO Financial Monitoring

• Receive financial documents such as invoices, monthly statements, and desk audits from BHASOs performing work in the community. 
• Review financial documents for content to confirm that invoiced services are covered by the contract, review budgets to confirm that vendors have money available in the category for which they have billed.  
• Assist in the execution of budget modifications when required. 
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• Apply internal BHASO financial policies to evaluate whether financial reports submitted by BHASOs are allowable, reasonable, and allocable. and seek approval from appropriate program managers. 
• Communicate and work in tandem with the fiscal and contracting teams to ensure timely reconciliation and reporting occur. 
• Complete work as assigned by the Network Administrator or BHASO Administrative Manager to support this oversight.

Minimum Qualifications

Experience Only:

Six (6) years of relevant experience in an occupation related to the work assigned to this position:  Contract Management/Compliance, Program Management/Administration (Behavioral Health/Healthcare, Financial Monitoring/Auditing (Contract/Grant-based), Business Operations/Analysis and/or Public Administration/Policy (Health Services)

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation (see above) related to the work assigned equal to six (6) years. 

Preferred Qualifications

• Demonstrated experience in contract monitoring, compliance, and financial oversight within a government or public sector environment.

• Proficiency in analyzing complex financial documents, budgets, and invoices, with an understanding of appropriations and acceptable accounting practices.

• Strong project or program management skills, with experience facilitating implementation and coordinating across multiple internal and external stakeholders.

• Experience providing technical assistance and training related to contract terms, policies, and procedures.

• Ability to apply critical thinking and analytical skills to evaluate data, identify issues, and propose solutions related to contract performance and financial alignment.

• Excellent communication and interpersonal skills, with experience collaborating with diverse groups including leadership, program managers, fiscal staff, and external partners.

• Familiarity with behavioral health services, safety net systems, or state governmental structures (e.g., BHA, CDHS) and relevant legislation.

Conditions of Employment:

• This position is delegated as a hybrid position. The employees must maintain a home office and workstation free of distraction.
  internet, and possibly phone to complete required job duties or report to the office when needed.
• Standard Background – Name check, TRAILS, CMS, and JBITS
• Current/Valid and unrestricted US Driver's License
• The position is to travel to meetings and/or conferences as needed. 
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position.  Absent extraordinary circumstances, prior disciplinary termination, or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Other Qualifications

How to Apply

 

The Assessment Process

 

For additional recruiting questions, please contact Stacy.Chinea@state.co.us

About Us: 

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program MotivateMe
• Excellent work-life programs, such as flexible schedules, training and more
• Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

 

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

 

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. 

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at  [email protected] or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

 

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