Administrative Assistant II chez Harris County Sheriff's Office, TX

About the Department

Duties and Responsibilities:

• Manage schedules, coordinate meetings, and handle communications as directed by attorneys, supervisors, or senior management.
• May assist in overseeing and handling the distribution of incoming mail.
• Manage organization/distribution of office supplies.
• Preparing and/or editing legal correspondence, documents, and files as directed, including using DocuSign for routing and electronic signatures.
• Perform other assignments and duties as required and/or necessary to support the needs of the Legal Services Division.
• Maintain a minimum of 20 training hours as required for all HCSO employees.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Position Duties

This is a full-time civilian position, must be available to work outside normal business hours if needed.

• High school diploma or G.E.D. equivalency from an accredited educational institution, and three (3) years of professional administrative support experience.
• A combination of education and experience that demonstrates the candidate meets the competencies of the position will be considered.
• Must pass the “Administrative Staff Skill test” with a minimum overall score of 80% and a typing speed of 40 WPM with 85% accuracy.
• Copy of last evaluation (front and back) with a minimum score of 20

Knowledge of:

• General knowledge of office methods, procedures, and practices 
• Working knowledge of English, grammar, spelling, and punctuation 
• Knowledge of event coordination

Skilled in: 

• Intermediate to Advanced use of standard office software programs such as MS Office (Word, Excel, PowerPoint, and Outlook) and Publisher 
• Exceptional communication skills - both written and verbal 
• Superior organizational skills and dedication to completing projects promptly 
• Accessing the front-end of databases and record-keeping

Ability to:

• Display a "can-do" attitude and take initiative to address potential issues within the agency 
• Identify and solve standard problems and refer more complex problems to appropriate personnel 
• Plan, prioritize, and balance the work assignments simultaneously in a fast-paced environment 
• Work cooperatively with a diverse team 
• Exhibit a high level of confidentiality

Minimum Qualifications

• Prior experience in a legal firm or as a legal secretary preferred
  

Other Qualifications

CLASSIFICATION STARTING SALARY: $29.85/hr 

For internal transfers, the salary rate is determined by the employee's current job classification as follows:

Classification change: Employees currently in a classification other than Clerk (e.g., Records Specialist, Admin. Assistant, Detention Officer, etc.) if hired, starting salary is at the first step of the Clerk Classification and will have a new rank date for step pay.

Lateral transfer: Employees currently employed in the Clerk job classification in other Divisions, if hired, will maintain their current step pay and rank date.

Work Environment

This job operates in a professional office environment and within the jails to understand the jail environment and become familiar with jail processes and staff.  This role routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This role is sedentary; however, the ability to lift and carry up to 10 pounds is necessary to lift files and/or boxes of files, documents, etc.

Position Type and Typical Hours of Work

This is a full-time position.  Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m.     Hours may vary based on the business needs of the department.

To Apply:

• Meet the requirements for transfer as stated in the Harris County Sheriff's Office Manual, Section 229, and be in an active status (Please see policy for details)

Note:

• Submission of an application by an employee neither implies nor ensures the transfer will be granted
• Transfers will be decided based on the needs and the best interests of the HCSO
• Applicant's submission of a Job Application does not guarantee an interview

Equal Opportunity Statement

Harris County is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class in accordance with applicable federal and state laws.

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