Project Administrative Assistant chez Pennoni

Pennoni is currently seeking a Project Administrative Assistant to work with our team in the New York, NY (Downtown office.)

Primary Responsibilities:

• Exhibits understanding of document workflow, records management protocols, and the project deliverables for each project assigned and coordinates and integrates work with other project team members under the guidance of the assigned supervisor
• Coordinates shop drawings and Request for Information (RFI)
• Administer shop drawing logs.
• Tracks transmittals and filings with City agencies.
• Print and stamp plans and Department of Building forms.
• Proactively checks and coordinates project documents such as RFI and submittal logs, to ensure all documents are reviewed and returned by deadline.
• Assists project teams with general administrative tasks.
• Executes clerical, document control and project archiving strategies in keeping with project goals and records management    protocols.
• Develops thorough understanding of project teams, their organization and individual roles for each assignment and supports those relationships to achieve project goals.

Basic Requirements:

• Completion of an associate or bachelor’s degree.
• Working knowledge of Adobe Acrobat, Microsoft Word and Excel.

Preferred Qualifications:

• Exhibits excellent organizational skills with acute attention to detail.
• Proactive, highly accountable and take ownership of tasks.
• An effective communicator both verbally and electronically.
• A collaborative mindset; the ability to work in a team, and the ability to assume initiative.

• Working knowledge of Bluebeam.
• Experience in the Architecture, Engineering or Construction industry strongly preferred.

Target Salary: 46,000 -52,000

Why Work With Us?

At our core, we recognize that the unique qualities of our Pennoni individuals are essential for innovation and growth as a whole. Pennoni, an ENR Top 500 consulting engineering firm, offers many opportunities to help you build your career. We continually strive to build a great workplace where our employees trust the people they work for, enjoy the people they work with, and take pride in what they do.