Facilities Property & Assets Analyst chez Capital Metropolitan Transportation Authority BU

WHAT YOU'LL BE DOING
Note: The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties. 

• Financial Systems & Budgeting Support: Provide end-user support and training for Oracle financial systems; assist in budget preparation, tracking, reconciliation, and reporting for capex and opex.
• Invoice & Procurement Management: Ensure timely payment of invoices, support procurement processes, and manage purchase requisitions and contracts.
• Facilities & Asset Oversight: Support planning and reporting for facility projects, asset renewals, and inventory management including furniture and space allocation.
• Strategic Planning & Benchmarking: Contribute to Facilities Master Planning, strategic initiatives, and development of dashboards and benchmarks for energy, wellness, and asset health.
• Vendor & Stakeholder Coordination: Liaise with property managers, vendors, and associations; coordinate service provider evaluations and performance reviews.
• Project & Records Management: Assist with project documentation, Board resolutions, and ensure accurate recordkeeping via SharePoint and compliance with retention policies.
• Operational Support & Inspections: Conduct site inspections, support tenant requests, and ensure compliance with workplace standards and safety/security protocols.
• Data & System Maintenance: Maintain databases for space allocation, Building Information Modeling (BIM), as-built drawings, and Enterprise Asset Management systems.
• Administrative & HR Support: Provide administrative support, assist with onboarding/offboarding, manage supplies/equipment, and maintain the department’s intranet site.
• Agency Alignment & Continuous Improvement: Support strategic goals, participate in training, and contribute to process improvements and customer service excellence.
• Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.  
• Perform other duties as required and/or assigned. 
  
   

WHAT YOU BRING

• Bachelor’s degree in Business Administration, Administrative Services, or related field.  Additional experience may be substituted on a year-for-year basis up to four (4) years.
• Three (3) years progressively responsible experience in administrative office management, asset management experience, as well as financial system experience required.  
• Oracle financial systems experience preferred.
• Facility management experience working for a government and/or corporate owner preferred.
• Experience managing furniture, moves, and space preferred.
• Experience with Enterprise Asset Management Systems, Computerized Maintenance Management Systems, Integrated Workplace Management Systems, and Autodesk Revit software preferred.

Knowledge, Skills and Abilities:

• Proficient with software related to word processing, spreadsheet preparation, and financial applications software.
• Strong analytical skills to analyze problems and identify solutions to intermediate budgetary problems concerning capital projects, task order contracts, and operating accounts.
• Demonstrated knowledge with tracking department expenses, preparing purchase requisitions, budget, status reports, managing contracts and projects, and maintaining a complex filing system following established records management procedures.
• Excellent oral, written, and interpersonal communication skills.
• Ability to maintain confidentiality of sensitive information.
• Ability to consistently manage multiple tasks and meet established deadlines.
• Ability to adjust quickly and effectively to ever changing conditions.
• Ability to maintain an effective working relationship with employees, management, contractors, and the public.
• Detail oriented with excellent customer service and communication skills that transfers to positive working relationships with clients, co-workers, tenants, contractors, and vendors.
• Ability to work as a team player consistently and effectively with a high level of professionalism.
• Ability to work independently; communicate effectively with co-workers, professional consultants, contractors, service providers, vendors, governmental agencies, and the public.
• Knowledge of project management methods and practices.
• Self-motivated and focused on opportunities to continuously improve skills and processes.
• Proven ability to gain proficient understanding of Agency’s policies, procedures, and practices related to budget and contract management.

TRAVEL REQUIREMENTS
Travel between properties as required.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
Work is generally performed in an office environment but requires occasional visits to construction job sites & operational facilities.  The job entails working with multiple project timelines & is responsible for managing employees performing work of a complex nature.  May be required to work outside of normal working hours to ensure property management success.

Subject to standing, walking, bending, reaching, stooping, & lifting of objects up to 25 pounds.

CapMetro promotes a safe & healthy work environment & provides appropriate safety & equipment training for all personnel as required.  Reasonable accommodation may be made to enable individuals with a disability to perform the essential functions as previously described.

Mobility Status:
As a Mobile position, the incumbent is expected to work in the office as needed.  There will be access to touchdown/collaboration spaces when on site.  Must be in-office for socialization, strategic collaboration, supervision, oversight, and accountability as needed. Mobility status is subject to change at any time based on business needs or organizational decisions. This position is based in Austin, Texas. Successful out-of-state candidates must relocate to the state of Texas prior to start date and may have the opportunity to work remotely anywhere in Texas after a specified period.

SECURITY SENSITIVE POSITION
This position has been identified as a “Security Sensitive” position. CapMetro will conduct annual background checks on incumbents in this position. A position is “Security Sensitive” if the incumbent handles currency, has access to sensitive computerized databases, has access to master keys, or works in an area of the CapMetro that has been designated as a security-sensitive area.