Administrative Office Support (Anticipated Opening) - Marlborough High School chez Marlborough Public Schools

Title of Position:                                             

Administrative Office Support, Athletic Director and Assistant Principal Office (Anticipated Opening)

School Year:

12 month position

Salary:

In accordance with Marlborough School Administrative Office Support Association

Organizational Relationship or Line of Authority:                         

Reports to the School Assistant Principal, Athletic Director and Principal                                               

Job Summary:

Actively provides office support for the School Building and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with district and school building personnel. This role is a critical part of the overall school presentation and culture.

Statement of Duties:

• Provide primary clerical support to the Athletic Director office and secondary clerical support to the Assistant Principal office.  Each of these offices’ benefits from part-time clerical support that constitutes one, full-time position.
• Answers the phone, email, fax and responds to parent, student, staff and school visitor requests, dealing with the public tactfully and maintaining effective public relations with parents, staff, students and school visitors
• Manage electronic communication
• Handle matters discreetly, exercising good judgment in handling confidential mail, records, scheduling and conversations
• Process paperwork
• Enter information in the student information system
• Answering communications and correspondence quickly and efficiently
• Schedule meetings
• Submit information to payroll
• Operate standard office machines and appliances incidental to administrative office support assignments
• Maintain accurate files and records
• Assist with ordering and purchasing of athletic equipment and supplies
• Process payments of vendors and officials
• Run student-athlete attendance and academic reports
• Assist in the timely posting of coaching positions and seasonal athletic registration
• Process attendance and adjustments for student attendance (internships internal and external)
• Run student attendance reports and at the direction of the administration send letters regarding attendance
• Enter student disciplinary information into the student information system and send correspondence at the direction of the administration ensuring proper documentation is given within deadlines.
• Assist with sending course credit correspondence as needed
• Assist with distribution of student parking passes and collect supporting documentation for student parking passes. 
• Maintain information for short-term and long-term (semester or longer) objectives for the office
• Follow school policies, guidelines, protocols and procedures
• Provide office support as back up coverage for other office support during absences and/or breaks of other office support staff as necessary.
• Other duties as assigned. 

Qualifications:         

• High School Graduate
• Minimum of two years’ administrative assistant office experience
• 3-5 years’ supporting a school administrator a plus
• Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet, and word processing.
• Knowledge of Aspen, as it relates to student information is a plus
• Experience with MUNIS software a plus
• Must be able to work well with the public, staff and students with a variety of backgrounds
• Ability to maintain confidentiality required
• Good customer service skills in dealing with the public and staff effectively
• Must be able perform work quickly, efficiently and accurately
• Good abilities with office practices, procedures and office equipment
• Excellent skills in oral and written communication
• Must be a strong team player, able to collaborate well with others
• Strong computer competence including standard office software (ex. Word and Excel) and data entry in database
• Bilingual (Spanish or Portuguese) highly preferred
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable

An Equal Opportunity Employer

It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities, or employment practices.