Office Support Assistant chez None

Entry level applicants are welcome to apply. The annual salary Range for this position is $45,000 - $50,000. Salary commensurate with experience.

Qualifications and Skills

 Legal Experience Requirements

• Prior law firm or office experience is helpful but not required.

  Technical Requirements

• Technological proficiency in software including Microsoft Office, Word, Excel, and Adobe Acrobat
• Familiar with, or has the ability to become proficient in, technology and processes required for timekeeping, billing, and document management systems

  Legal/Administrative Requirements

• Download and profile/save documents
• Assist with closing matters
• Assist with conflicts checks and opening matters
• Filing (physical and electronic), copying/scanning
• Assist attorneys with time entries as needed
• Assist Secretaries and Paralegals with other legal work as needed
• Assist with travel arrangements for Attorneys
• Other duties as assigned

Office Administrative Requirements

• Answer phones, greet guests/clients
• Log guests into building and firm security systems
• Assist with scheduling conference calls, conference rooms and video rooms
• Order, stock and maintain office and kitchen supplies
• Prep and clean Conference Rooms and Kitchens for meetings and office events
• Clean kitchen appliances
• Process incoming and outgoing mail to include delivery and pick-up from mailrooms or post offices as needed
• Schedule package pick-ups with mail vendors
• Receive and set up IT equipment such as monitors, computers and phones
• Work with IT for server room set-ups
• Assist with firm credit card reconciliation and entering invoices and or expenses through Chrome River
• Prepare reports and other administrative duties as needed
• Assist with facilities and furniture maintenance requests
• Assist with shredding services
• Assist with parking validations for guests and parking cards for employees
• Works with Operations Management Team related to facilities, vendors, supplies, equipment needs
• Assist in Safety Loss and Control Policy for office, including Safety & Inspections, First Aid Kit Review, Safety Training & Defibrillator Unit Inspections.
• Other duties as assigned