Scheduling Coordinator - Surgery - FT chez Sky Lakes Medical Center

QUALIFICATIONS

Required: General clerical skills to include ability to type 60 wpm, excellent spelling; Excellent computer knowledge and skills; Surgery knowledge and terminology; Demonstrate superior telephone and communication skills, Both oral and written; ability to maintain good relationships with surgery personnel and medical staff.

Preferred:  Previous Medical Background; Medical Terminology 

TYPICAL PHYSICAL/MENTAL DEMANDS

Must have good general health; be able to sit for long periods; able to lift 50 pounds or more.  Must be able to work independently, as well as with co-workers, doctor’s offices, and physicians.  Must be able to prioritize activities and be able to follow directions from the Director of Surgical Services. 

ESSENTIAL JOB FUNCTIONS:

__  Maintains anesthesiologist call schedule.  Communicates with Anesthesia Billing Office.

__  Prepares call schedule for entire department on a monthly basis and distributes appropriately.

__  Responsible for training and assisting of job duties with the other scheduling secretary which include the following:

__   Train House Supervisors and new surgery schedulers from the surgeon’s office.

__  Scheduling of all surgeries and obtaining all information at time of scheduling.

__  Compiles Surgery Statistics monthly and yearly.

__  Process all Surgery, OB and Pharmacy charges based on information obtained from Patient Charge sheets.

__  Performs responsibilities as delegated by the Director and Unit Manager and other duties as assigned.

__  Coordinate with SPD manager to bring in requested implants/supplies for surgery cases.

__  Interacts with patients, surgeons, and other staff both within the hospital and other outside facilities, providing accurate, and timely information.

__ Works directly with the surgery buyer to maintain current/new implant and supply charges.

__  Participate in weekly huddle with SPD, OR Charge nurse and Surgery buyer to identify scheduling conflicts and make sure proper equipment/implants are available.

__  Excellent verbal and written communication, maintains effective working relationships. Works independently with co-workers, doctor’s offices, and physicians.

__  Demonstrates appropriate use, knowledge of equipment needed for assigned area.

__  Communicates all special cases (special orders, self-pay, etc) to appropriate areas.

__  Demonstrates competence in relation to the defined mission, vision, values, and strategic plan of the organization. 

__  Cross train to cover preOp clinic secretary

__  Apparent by ongoing completion of any or all of the following:  proficiency testing, skill demonstration, practice of core standards for service excellence, and documentation review.

__  Maintenance and creating new preference cards for Surgeons.

__   Training new staff in the Well and OnBase programs.

ESSENTIAL JOB FUNCTIONS :

__  Performs other duties as assigned.