EHS/CCP Assistant Education Manager chez Matrix Human Services

Description

Matrix Human Services is Educating Children, Supporting Families and Rebuilding Neighborhoods in Detroit.

THE IMPACT YOU WILL BE A PART OF WITH JOINING MATRIX

Over 30 program locations throughout Detroit and surrounding areas

20,000+ individuals benefiting from Matrix services every year

The largest Head Start Program in the city of Detroit

The largest HIV treatment and prevention program in Detroit

After school youth services and academic enrichment

Workforce Development and Financial Literacy Programs

Housing Education and Home Buying Assistance

Healthy Senior Living Program

FOCUS ON PERSONAL AND CAREER DEVELOPMENT. Tuition Assistance. Professional Development Support. In-House Learning and Professional Development Platform.

WE EMBRACE WORK LIFE BALANCE. Vacation Banks. Paid Holidays.

BENEFITS OPTIONS. Medical/Rx. Nonstop Visa Card. Dental. Vision. Life/AD&D Insurance. Flexible Spending Accounts. Combine Short- & Long-Term Disability. Employee Assistance Program (EAP). 403(b) Retirement Account.

CEO Starr Allen-Pettway has been honored by the Michigan Chronicle as a distinguished nonprofit leader in Southeast Michigan. 

CORE VALUES:

Positive Attitude

Always Learning

Results Through Accountability

Building Relationships

I. JOB SUMMARY/ACCOUNTABILITY

The Assistant Education Manager reports directly to the Education Manager of EHS/CCP. The Assistant Education Manager is responsible for supporting the education content area through training, data management, reporting, and administrative coordination. This position ensures smooth operations by maintaining accurate records, analyzing educational data, and assisting with program logistics. The Assistant Education Manager is responsible for tracking and monitoring the EHS/CCP teachers training and education status.  

II. POSITION QUALIFICATIONS

• Bachelor’s degree or higher
• Five or more years’ experience working in a childcare environment. 
• Five or more years’ of Early Childhood experience.  
• Experience in typing and general office work, knowledge of established usages in business correspondence and English. 
• Knowledge of State of Michigan Licensing Rules, Head Start Program Performance Standards, HighScope Curriculum, COR Advantage, Program Quality Assessment Tool. 
• Knowledge of Curriculum, MiRegistry, Child Development Associate Credential, Assessment and observation tools. 
• Must be an Approved MiRegistry Trainer.
• Clerical aptitude and computer literacy. 
• Input, analyze and monitor education data operations. 
• Must be able to complete licensing requirements including criminal clearance, Central Registry Clearance and drug screen.

NOTE: Equivalent combinations of education and experience that could provide the required knowledge, skills and abilities, will be evaluated on an individual basis.

If applicable federal, state or local Head Start or child care regulations, now or as amended in the future, contain additional requirements or qualifications for this position which are not specifically stated in this Job Description, the requirements and qualifications will apply, even if not specifically set forth in this Job Description.

Within 90 days of employment, must obtain and continually maintain basic first aid, food handlers and adult, child and infant CPR certification (or sooner if required by local/state regulations). Acceptable tuberculosis screening results, a clear criminal records check (including child abuse registry check if required by state regulations) and an initial health exam are required post job offer and prior to employment. To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the Matrix Human Services insurance carrier and have a Motor Vehicle Record acceptable to Matrix Human Services.

III. GENERAL RESPONSIBILITIES

The Assistant Education Manager is responsible for supporting the Education Content Area. They will serve as liaison between CCP staff, providers, and teachers to support communication and implementation of program standards. The Assistant Education Manager will coordinate logistics and documentation for teacher training. Collaborate with content managers to plan and facilitate professional development meetings and workshops. Create and manage spreadsheets and resource databases to support training preparation and compliance tracking. Ensure timely and consistent data entry for compliance reporting and internal reviews

RELATED KNOWLEDGE, SKILLS AND ABILITIES:

• Able to read, write, and communicate in Standard English. 
• Good organizational and time management skills. 
• Good oral and written communication skills. 
• Able to maintain confidentiality of all discussions and records. 
• Must be resourceful, patient and sensitive to the needs of staff, children and families. 
• Must be culturally sensitive to work in a diverse community. 
• Must be able to work in a team atmosphere. 

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Conduct regular visits to each child care center and family child care homes, some of which are unannounced, not less than once every month.
• Periodically verify compliance with either contract requirements or agency policy.
• Manage and maintain educational data systems, ensuring accuracy and integrity across teacher credentials, child records, program metrics, and performance dashboards.
• Generate detailed reports on ChildPlus and visualizations to support decision-making and track program outcomes.
•  Provide administrative support for the HighScope curriculum, teacher onboarding, and training logistics.
• Coordinate scheduling, communications, and documentation for workshops, trainings, and special events.
• Assist in evaluating program effectiveness through data analysis and stakeholder feedback.
• Supported compliance efforts by organizing and auditing documentation in alignment with institutional standards.
• Collaborated with cross-functional teams to streamline workflows and improve data accessibility.
• Complete center and family child care home Program Quality Assessments. 
• Work closely with the content area managers to review and analyze data from the Child Observation Record (COR) to determine positive outcomes for children and families.
• Monitor and compile monthly data and information for various internal and external reports.
• Understand and apply policies and procedures related to program content areas.
• Maintain working knowledge of the Licensing Rules for Family Child Care Homes and Child Care Centers.
• Assist in planning and implementing program activities and special initiatives.
• Attend mandatory meetings and professional development trainings.
• Continuously pursue professional development opportunities.
• Monitor compliance with program policies, licensing rules, and Head Start Program Performance Standards.
• Support recruitment efforts for children enrolling in the Child Care Partnership Program.
• Actively participate in program-sponsored activities and community events.
• Maintain reliable transportation to travel between sites and events as required.
• Perform all other duties as assigned by the Education Manager and Program Director.

IV. WORKING AND ENVIRONMENTAL CONDITIONS:

Works in a normal office environment with usual pressures of managing personnel and dealing with time constraints. Because of multiple sites within the department and the need to meet with others within the community, it is common to drive to several locations, sometimes in inclement weather.  

CONTINUOUS QUALITY IMPROVEMENT AND ETHICAL CONDUCT:

All personnel of Matrix must adhere to the NASW Code of Ethics and incorporate Continuous Quality Improvement efforts into their everyday performance. All employees of Head Start must adhere to the federal regulations and requirements for Head Start operations including the Performance Standards, Licensing rules, and be of Good Moral Character as stated in the Code of Ethics. 

Demonstrate and actively promote an understanding and commitment to the mission and values of Matrix Human Services