Sr Program Manager chez University of New Mexico

This Senior Program Manager position plays a key role in a multi-project, large state-wide program to assess the population impact of real-world cervical cancer prevention including screening interfaces to HPV diagnostics and vaccination in New Mexico. This position manages the day-to-day planning, implementation, and administration of clinical research and the state-wide surveillance programs of the Center for HPV Prevention housing the New Mexico HPV Pap Registry, ensuring compliance with all state, federal and sponsor requirements, legislation, regulations, guidelines, and policies governing the conduct of human subject research and public health reporting. The Senior Program Manager collaborates across the overall Center for HPV Prevention which includes the management of administrators and clinical researchers and coordinates efforts of multiple faculty from a number of HSC departments and external institutions.  Additionally, the position entails preparation of budgets and seeking revenue and resources for the Center’s activities and is involved in the development of funding applications, setting and implementing goals, objectives and policies, training, scheduling of and distributing effort of the research team members to achieve the program deliverables, and oversight of the program’s progress in these areas, writing interim and final project reports. Program and individual project review are continuously ongoing and revisions are made where needed on an ongoing basis.  Further, the Senior Program Manager must plan and implement programs for the recruitment of staff and collaborators for the screening, enrollment, and retention of clinical research subjects; oversee instruction of staff and research subjects on intervention methods under various investigations, guideline-based and protocol-based administration of medication/devices and protocol procedure aids. Review and writing of protocols for clinical research, public health reporting and related field efforts as well as data management is an important responsibility of the position to ensure equivalent longitudinal results using methods that achieve high quality control standards.  The Sr. Program Manager will develop and review research, clinical and public health data management methods and implement standard operating procedures for best practices of methodology.  Routine quality control and quality assurance procedures will also be implemented.  This position requires ongoing interfacing with outside facilities including clinics and laboratories as well as sponsors when addressing the fiscal and deliverable needs of the program.  The position represents the University and the Center for HPV Prevention and the New Mexico HPV Pap Registry programs to grant-funding agencies and entities within the region and state. The position may serve on institutional committees to represent the Center for HPV Prevention. Excellent communication skills are required.

Duties and Responsibilities

1.      Plans, develops, implements, and coordinates projects for the Center for HPV Prevention (CHPVP) that houses the New Mexico HPV Pap Registry (NMHPVPR)

2.      Designs and implements systems to assess, collect, maintain, and analyze data; generates interim progress reports, final reports, evaluation, and other information related to projects and programs of the CHPVP and NMHPVPR

3.      Establishes and implements short- and long-range goals, objectives, policies, and compliance and operating procedures; monitors and evaluates operational effectiveness and drives changes required for improvement of the CHPVP and NMHPVPR programs.

4.      Manages, and oversees the daily administrative components of CHPVP and NMHPVPR programs and projects.

5.      Establishes and maintains staffing and organizational structures to effectively accomplish the CHPVP and NMHPVPR functions and recruits, trains, supervises, and evaluates program and project staff.

6.      Develops and implements systems, protocols and processes to establish and maintain budgets, protocols and project records for the CHPVP and NMHPVPR.

7.      Acts as a liaison for outreach activities of the CHPVP and NMHPVPR programs and projects.

8.      May engage in contract negotiations, oversees protocol development and implementation and evaluates the performance of research projects in compliance with local, state, federal and industry sponsors to enable FDA and IRB regulated clinical research and public health surveillance.

9.      Develops and manages budgets for the CHPVPR and NMHPVPR projects and performs periodic fiscal analyses and projections.

10.  Plans and develops strategies for generating resources and/or revenues for projects and contributes to the preparation of contract and/or grant proposals.

11.  Recommends, participates in the development of, and establishes policies and standard operating procedures for the CHPVP and NMHPVPR

12.  May serve on institutional planning and policy-making committees.

13.  Represents the CHPVP and NMHPVPR programs to various institutional units and external entities, funding agencies, national organizations, and the general public.

14.  Performs miscellaneous job-related duties as assigned.

Expertise in:

·         Developing and working with comprehensive, organized tracking systems for management of large volume program resources including budget preparation and projections for fiscal accountability.

·         Negotiating contracts and budgets, maintaining study documents, and driving study timelines to successful completion

·         Protected health information, electronic medical record review, informed consent, data collection and acquisition.

·         Operations oversight, investigator and staff training, collaborative clinical and laboratory and site staff management, and facilitating FDA and IRB regulatory approvals in compliance with current GCP Regulations/Guidelines.

·         Management of clinical/research data across multiple platforms, including training and troubleshooting for endpoint users of data bases/applications and subsequent onboarding data program staff in clinical/research database and application management, generating reports and implementing quality control.

·         Developing and providing input into program documents (e.g. protocols and procedures, budgets, project schedules, timelines, training materials, study and sponsor reports, monitoring plans) in collaboration with cross-functional team members.

·         Working with clinical and archival liquid and biopsy specimens using universal precautions and maintaining confidentiality through de-identification and/or secure storage across research protocols. 

·         Development and execution of standard operating procedures and process guidelines for the purpose of training and supervision of employees and evaluation of program effectiveness toward continuous improvements.

·         Development of source documents used as data collection instruments for detailed medical record review which include coordinating, planning, and reviewing the development and maintenance of comprehensive records and logs resulting in the preparation of activity reports for the Center Director.

·         Managing and ensuring confidentiality and HIPAA compliance.

·         Experience understanding federal and state regulations and guidelines pertaining to the conduct of clinical trials in human participants.

·         National certification from Association of Clinical Research Professionals demonstrating knowledge and high-level experience in clinical research and coordinating and facilitating trial activities in adherence to GCP, under the direction of a principal investigator.

The University of New Mexico Comprehensive Cancer Center is the Official Cancer Center of New Mexico and the only National Cancer Institute-designated Cancer Center in a 500-mile radius. Its 136 board-certified oncology specialty physicians include cancer surgeons in every specialty (abdominal, thoracic, bone and soft tissue, neurosurgery, genitourinary, gynecology, and head and neck cancers), adult and pediatric hematologists/medical oncologists, gynecologic oncologists, and radiation oncologists. They, along with more than 600 other cancer healthcare professionals (nurses, pharmacists, nutritionists, navigators, psychologists and social workers), provide treatment to 65% of New Mexico’s cancer patients from all across the state. And they partner with community health systems statewide to provide cancer care closer to home. In 2024 they treated more than 15,000 patients in almost 105,000 ambulatory clinic visits in addition to in-patient hospitalizations at UNM Hospital. A total of 2,075 patients participated in cancer clinical trials to study new cancer treatments that include tests of novel cancer prevention strategies and cancer genome sequencing. The more than 123 cancer research scientists affiliated with the UNM Cancer Center were awarded $38.3 million in federal and private grants and contracts for cancer research projects. Since 2015, the physicians, scientists and staff have provided education and training experiences to more than 750 high school, undergraduate, graduate, and postdoctoral fellowship students in cancer research and cancer health care delivery.

Website: unmhealth.org/cancer

See the Position Description for additional information.

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified; two of which are management level experience.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

·         Experience in developing and working with comprehensive, organized tracking systems for management of large volume program resources including budget preparation and projections for fiscal accountability.

·         Experience negotiating contracts and budgets, maintaining study documents, and driving study timelines to successful completion

·         Experience with protected health information, electronic medical record review, informed consent, data collection and acquisition.

·         Experience in operations management, investigator and staff training, collaborating clinical and laboratory and clinical site staff management, and facilitating FDA and IRB regulatory approvals in compliance with current GCP Regulations/Guidelines.

·         Experience in the management of clinical/research data across multiple platforms, including training and troubleshooting for endpoint users of data bases/applications and subsequent onboarding data program staff in clinical/research database and application management, generating reports and implementing quality control.

·         Experience developing and providing input into program documents (e.g. protocols and procedures, budgets, project schedules, timelines, training materials, study and sponsor reports, monitoring plans) in collaboration with cross-functional team members.

·         Experience working with clinical and archival liquid and biopsy specimens using universal precautions and maintaining confidentiality through de-identification and/or secure storage across research protocols. 

·         Experience in the development and execution of standard operating procedures and process guidelines for the purpose of training and supervision of employees and evaluation of program effectiveness toward continuous improvements.

·         Experience in the development of source documents used as data collection instruments for detailed medical record review which include coordinating, planning, and reviewing the development and maintenance of comprehensive records and logs resulting in the preparation of activity reports for the Center Director.

·         Experience managing and ensuring confidentiality and HIPAA compliance.

·         Experience understanding federal and state regulations and guidelines pertaining to the conduct of clinical trials in human participants.

·         National certification from Association of Clinical Research Professionals demonstrating knowledge and high-level experience in clinical research and coordinating and facilitating trial activities in adherence to GCP, under the direction of a principal investigator.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.