AP Coordinator chez AMPORTS

AMPORTS has been a leader in the global automotive service industry for over 60 years. With multiple locations in the United States and Mexico, AMPORTS is one of the largest auto processors in North America. We believe in a perpetual commitment to quality, safety, operational excellence, and customer satisfaction. 

Our purpose at AMPORTS is to leverage our port and terminal infrastructure, creating capacity, value, and supply chain solutions for finished vehicles. We take pride in providing service to our customers that is matched by no other. We know how to work hard, play hard, and recognize success. We want to welcome go-getters that are motivated to focus on pooling resources, knowledge and skills to get the job done.

Pay Range: $21 - $24/hr

Summary/Objective

Responsible for keeping up with all purchases and ensuring all invoices are correct

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reviewing and verifying invoices for accuracy, completeness, and adherence to company policies and procedures. Matching invoices with purchase orders and receiving documents.
• repairing and processing payments to suppliers and vendors through various methods such as checks, electronic transfers, and online payment platforms.
• Maintaining effective relationships with vendors, responding to inquiries, and resolving any payment discrepancies or issues promptly.
• Processing employee expense reports, ensuring compliance with company policies, and reimbursing expenses within established guidelines.
• Maintaining accurate and up-to-date records of all accounts payable transactions, including invoices, payments, and supporting documentation.
• Assisting in the preparation of financial reports related to accounts payable activities, such as aging reports, cash flow analysis, and month-end reconciliations.
• Ensuring compliance with applicable laws, regulations, and internal control procedures related to accounts payable processes.
• Collaborating with other departments, such as procurement and finance, to resolve issues and improve the efficiency of the accounts payable process.
• Identifying opportunities to streamline and improve accounts payable processes and implementing solutions to enhance efficiency and accuracy.
• Assisting with internal and external audits by providing necessary documentation, explanations, and support related to accounts payable transactions.

Competencies

• Finite attention to detail, being meticulous and thorough in reviewing invoices, documentation, and financial records to ensure accuracy and completeness.
• Highly level of organizational skills, managing a large volume of invoices and payments, prioritizing tasks, and meeting deadlines in a fast-paced environment.
• Ability to analyze and interpret financial data, identify discrepancies, and resolve issues effectively.
• Ability to identify problems or discrepancies in accounts payable processes and propose solutions to enhance efficiency and accuracy.
• Effectively communicating with vendors, employees, and other stakeholders to resolve payment issues, answer inquiries, and maintain positive relationships.
• Possess basic understanding of accounting principles and financial processes to accurately process and record accounts payable transactions.
• Familiarity with accounting software, spreadsheet applications, and other financial tools to process payments, maintain records, and generate reports.
• Ability to handle financial transactions with the utmost confidentiality and adhering to ethical standards and company policies.
• Capable of managing multiple tasks and priorities simultaneously, ensuring timely and accurate completion of payments and reporting.
• Ability to be flexible and adaptable to changes in processes, technology, and business requirements in accounts payable.

Supervisory Responsibility

This position has no direct reports.

Work Environment

Well-lighted, heated and/or air-conditioned indoor office, production setting, outdoor/indoor shop environment or enclosed vehicle with adequate ventilation and protection from extreme weather conditions.

Physical Demands

Light physical activity performing non-strenuous daily activities of an administrative or production/technical nature. Manual dexterity sufficient to reach and handle items.

Occasional lift to 25 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are primarily 8 hours each day, Monday through Friday on a day shift. This position often requires overtime.

Travel

Travel is not required for this position.

Required Education and Experience

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Microsoft office experience including proficiency in Excel and Outlook.

Preferred Education and Experience

Associates of Arts (AA) or Bachelor’s degree (B.A) in accounting, finance, or a business-related field.

Accounts payable and data entry and record keeping experience.

1-2 years of related experience.

Work Authorization/Security Clearance

Must be able to obtain TWIC (Transportation Worker Identification Credential).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Amports is an equal opportunity employer and diverse candidates are encouraged to apply.