Sr Administrative Assistant chez Jj

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for an Sr. Administrative Assistant to support our Global Commercial Strategy Organization in Horsham, PA. This position may require 10% travel to other J&J Sites (New Brunswick, Titusville, Raritan, or Spring House) or to off-site meetings.

Per our J&J Flex Policy, the expectation for this position is to work office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.  Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. 

Learn more at:  https://www.jnj.com/innovative-medicine

The Senior Administrative Assistant Global Medical Affairs will provide administrative support to the two Vice President Global Medical Affairs Immunology (Gastroenterology & Autoantibody, Psoriatic Diseases & Atopic Dermatitis). This individual will establish, maintain and balance simultaneous priorities, managing day-to-day administrative tasks required to support the effectiveness and efficiency of these Executives and other team members. This role will also provide occasional back-up administrative support for the Vice President, Global Medical Affairs Immunology.

Specific day-to-day responsibilities include:

The Senior Administrative Assistant will be responsible for actively managing the VP’s calendar, including all aspects associated with scheduling and planning meetings, the management of all related logistics (including scheduling and initiation of in-person meetings, zooms/video conferences, and hybrid interactions). 

This Assistant should demonstrate the discretion and experience in handling confidential and sensitive information, as well as the equanimity and judgement to proactively support the executive in calendar management and prioritization, helping find ways to preserve and focus calendar time on the VPs highest impact priorities for the team and enterprise.

The Senior Administrative Assistant will also manage the VP’s travel, including international and domestic travel for both internal (J&J), and external (customer and business-partner-facing) meetings. This individual should demonstrate strong problem-solving skills in managing complex travel logistics.

Strong candidates should exhibit high learning agility and ability to anticipate and proactively address scheduling, calendar, meeting, and logistics needs in a dynamic, fast-paced, exciting team environment where multiple competing demands are the norm. 

The Sr. Administrative Assistant will also be responsible for correspondence, reports, and presentations: This individual should have strong MS Word, PowerPoint, and Excel skills, as well as the willingness and capability to learn newer communication technologies. This individual will also be responsible for the preparation of expense reports, correspondence, memos, and related communications, including presentation documents. 

This individual may be accountable for or supporting other team members with documenting projects within the Immunology Therapeutic Area in internal monitoring and approval systems. This includes systems capturing health care compliance related information and financial systems. Conceptual knowledge about the need for these systems or having worked with similar systems in the past is of advantage; training on the specific systems will be provided.

This role will require the individual to be responsible for managing highly confidential matters with discretion and judgment and work under minimal supervision. This role will regularly interface with J&J colleagues and executives/their EAs in Springhouse, PA; Raritan, NJ and Johnson & Johnson locations around the world. This person must maintain a highly professional and efficient office environment, and support team connectivity and collaboration with colleagues working remotely or across locations.

Qualifications:

• A minimum of a High School diploma; Associates or Bachelor Degree preferred.
• At least 6 years of administrative or related experience is required.    
• Experience in an executive environment, supporting leaders and executives, is required. 
• Experience in systems is required to effectively handle PDM, Ariba, Sharepoint, Concur and OurSource processes, or analogous systems (for external candidates).
• Experience with making international and domestic travel arrangements, and coordinating on/offsite meetings (including LiveMeeting, TC and VC) are required
• Excellent verbal and written communication skills, as well as facility with MS Office (Word, Excel & PowerPoint), are required to properly draft and edit memorandums, correspondence and presentations and interface with senior leaders. 
• This position requires very strong organizational skills, exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to work well under time pressure, and the ability to work with independence and minimal supervision. 
• This position requires a demonstrated team player.
• Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively. S/He must present her/himself in a professional manner at all times; be detail-oriented, thorough and accurate and well organized.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.

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