Finance Assistant chez NEW LIFE CHURCH

Description

Job Title: Finance Assistant

Department: New Life Downtown

Reports to: New Life Downtown – Lead Pastor

Status: Part-Time | Hourly

Schedule: 20 Hours

Supervisory role: No

New Life Church's mission is to make disciples in the Pikes Peak region, by calling people to worship, connect and serve.  

 Job Summary:

The Finance Assistant plays a vital role in supporting the financial operations and stewardship of the church. This position assists in maintaining accurate financial records, supporting budget processes, and ensuring proper financial controls are in place to honor God through faithful stewardship of church resources. The Finance Assistant works closely with pastoral staff and volunteer leadership to provide financial support that enables effective ministry.

Duties and Responsibilities:

Bookkeeping & Record Maintenance

• Maintain accurate and up-to-date financial records using church accounting software.
• Process accounts payable and receivable transactions.
• Record and categorize all financial transactions including donations, expenses, and transfers.
• Reconcile bank statements and credit card accounts monthly.
• Maintain detailed records of restricted and designated funds.
• Ensure proper documentation for all financial transactions.

Budget Support & Analysis

• Assist in the preparation of annual budgets and periodic budget revisions.
• Provide regular budget vs. actual reports to pastoral staff and board of elders.
• Monitor department spending and alert leadership to budget variances.
• Compile financial data and supporting documentation for budget meetings.
• Track and report on special projects and capital expenditures.

Financial Reporting

• Prepare monthly, quarterly, and annual financial statements.
• Generate departmental expense reports for ministry leaders.
• Create donor contribution statements and tax documentation.
• Assist in preparation of materials for annual financial reviews or audits.
• Maintain filing systems for financial records and supporting documentation.

Expense Management & Controls

• Review and process expense reimbursements according to church policies.
• Monitor and approve routine expenses within established guidelines.
• Ensure proper approval processes are followed for all expenditures.
• Maintain vendor files and payment schedules.
• Implement and maintain internal financial controls.

Purchase Order Administration

• Process purchase orders and ensure proper authorization.
• Coordinate with vendors and suppliers for church purchases.
• Track outstanding purchase orders and delivery schedules.
• Ensure purchases align with approved budgets and church policies.
• Maintain vendor relationships and negotiate pricing when appropriate.

Payroll Management

• Process bi-weekly or monthly payroll for all church staff.
• Maintain accurate employee records including tax withholdings and benefit deductions.
• Prepare and file required payroll tax returns and reports.
• Coordinate with benefits providers for employee enrollment and changes.
• Ensure compliance with federal, state, and local employment regulations.

Knowledge, Skills and Abilities:

• Strong attention to detail and accuracy in financial record-keeping.
• Excellent organizational and time management skills.
• Ability to work independently and meet deadlines consistently.
• Strong communication skills for interacting with staff, volunteers, and vendors.
• Understanding of basic accounting principles and financial controls.
• Discretion and confidentiality when handling sensitive financial information.
• Self-Directed: Takes initiative in setting up systems, processes, and procedures.
• Solutions-Oriented: Identifies problems and proposes solutions.
• Detail-Oriented: Highly organized and attentive to details.
• Experienced Bookkeeper: Proven ability to maintain financial records and work with accountants.
• Technologically Proficient: Able to work with several programs including Google Workspace, QuickBooks Online, Bill, and Divvy.
• Collaborator: Able to work with others in a cooperative manner.

Qualifications

Education and Experience:

Education:  High school diploma or equivalent required; Associate degree in accounting, finance, or

business preferred.

Preferred Experience:

• Minimum 2-3 years of bookkeeping or accounting experience
• Previous experience in church or nonprofit financial management
• Knowledge of fund accounting principles
• Experience with payroll processing
• Familiarity with tax-exempt organization regulations
• Certified Bookkeeper or similar professional certification

Working Conditions and Requirements

Physical Demands:

• Regularly required to sit and occasionally required to stand and stoop, kneel, crouch, or crawl. Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Close visual acuity to is necessary to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This description is not intended to be an exhaustive list of all responsibilities, skills, or working conditions associated with this job.  It is intended to reflect the principal job elements essential for making compensation and employment decisions.