Procurement and Billing Specialist chez International Republican Institute (IRI)

Join Our Team as a Procurement and Billing Specialist at the International Republican Institute (IRI)!

Closing Date: September 26, 2025

ABOUT IRI

The International Republican Institute (IRI) advances democracy and freedom. We link people with their governments, support politicians to be responsive to citizens, and motivate those citizens to engage in the political process.

At IRI, every employee plays a crucial role in advancing our mission across the globe. We’re looking for passionate individuals who embody our Core Values and are eager to contribute to our dynamic team. Our values include:

• Excellence: We deliver quality results by investing in our people.
• Freedom: We embrace exploration and experimentation to stay agile and responsive.
• Respect: We trust, empathize, and empower each other.
• Teamwork: We value the power of global collaboration.
• Transparency: We believe in open communication and clear decision-making.
• Accountability: Personal responsibility is the foundation of our success.

ABOUT THE TEAM: PROJECT DELIVERY TEAM

The International Republican Institute’s Project Delivery Team (PDT) provides critical project management and operational expertise to the Institute. They support project implementation in addition to integrating the input of IRI’s technical and regional experts. The PDT ensures consistency, technical quality, and the overall impact of projects and project operations/workflows. This team also plays a pivotal role in our organizational evolution, piloting new processes and systems for scalable growth.

ABOUT THE ROLE: PROCUREMENT AND BILLING SPECIALIST

The Procurement and Billing Specialist is responsible for facilitating timely and compliant procurement actions and supporting the processing of payments for contracts and subawards. This includes drafting solicitations and contracts, compiling and organizing procurement documentation, updating records, creating purchase orders, and coordinating with program and finance staff to ensure smooth processing of invoices and financial reports. This role provides hands-on support to project staff to conceptualize, initiate and complete procurement actions and processes, including training and troubleshooting support related inquiries and issues.

This is a hybrid position located in Washington, DC.

KEY RESPONSIBILITIES

• Establishes and maintains productive working relationships with all IRI staff, especially the Project Delivery Team, Regional Teams, and the Finance and Procurement Teams. 

Procurement Support: 

• Working with project staff, facilitate the initiation and completion of procurement actions and processes to deliver IRI projects efficiently, cost-effectively and for maximum programmatic impact. 

• Draft and maintain procurement records, contracts, subawards, and solicitations. 

• Provides training and ongoing support to IRI staff, subrecipients, and contractors to understand and comply with policies, funder requirements and terms of agreement and reporting. 

• Conducts in depth reviews of subaward and contract scopes of work, solicitations and proposals, and assesses risk associated with subawards; provides solution-oriented feedback to staff to improve competitiveness, ensure compliance or mitigate risks of procurement packages. 

• Review subaward and procurement packages and provide direct edits and specific suggestions to enhance clarity, compliance, and completeness of packages 

• Review procurement and subaward modifications, subaward reports and closeouts to enhance clarity, compliance and completeness. 

• Review and organize contract and subaward files. 

• Maintain accurate procurement records in accordance with IRI and funder requirements. 

Billing and Payment Processing: 

• Review and process subaward and contract invoices and payment requests 

• Ensure compliance with funder rules, IRI policy, and contract terms 

• Review financial reports, reimbursement requests and cost-reimbursable draw-down requests 

• Support drawdowns and disbursement processing. 

• Reconcile accounts and maintain accurate records 

• Maintain accurate payment records and documentation for audit readiness 

• Identify and resolve missing documentation issues in coordination with project teams and partners. 

Reporting and Compliance: 

• Conduct subaward risk management assessments and provide feedback on documentation gaps 

• Review audit documentation and ensure readiness for funder and internal audits 

• Monitor and apply funder requirements (2 CFR 200) and IRI policies and procedures. 

• Maintain procurement and subaward tracking systems 

• Assist with annual funder and project audit preparation. 

• Supporting training of IRI staff, subrecipients, and contractors on compliance expectations and documentation standards. 

• Serve as a resource to project teams on compliance and financial procedures. 

• Perform other accounting and administrative tasks as assigned. 

Note: This post is not an exhaustive list of all responsibilities, duties, or skills required in this role. Further details of the role will be shared during the recruitment process.

WHAT WE’RE LOOKING FOR

We seek a passionate and experienced individual with:

• Bachelor’s degree in accounting, finance or business administration or equivalent experience. 

• Three-five years of professional contracts, grants, procurement, or financial administration experience. 

• Attention to detail and ability to maintain organized, accurate records. 

• Ability to work independently and as part of a team, balancing multiple priorities in a fast-paced environment. 

• Strong written and verbal communication skills. 

• Knowledge of applicable federal government circulars 2 CFR 200 (OMB A-110, A-122 and A-133), preferred.   

• Ability to interpret and apply funder and organizational policies and procedures. 

• Creative and solution-oriented with a customer service mindset. 

• Willingness to learn software, systems, and processes and to take the initiative to understand, create, and refine best practices. 

• Ability to prioritize various daily/weekly/monthly tasks and projects while working in a fast-moving environment. 

• Knowledge of electronic systems (including JAMIS, Cost Point, Cognos, Quicken, QuickBooks, Concur or similar financial systems). 

• Spanish, French, Arabic, or Russian language skills, preferred. 

IRI TOTAL COMPENSATION

The anticipated compensation range for this position is $58,777 to $88,165 USD.

The salary for this position is determined based on a wide variety of factors including but not limited to an individual’s professional experience, qualifications, education and other business needs along with internal equity considerations. Employees are not typically hired at the top of the range for their role and compensation decisions are made based on the aforementioned considerations.

WE OFFER

An empathetic and dedicated work environment with generous benefits that demonstrates IRI’s commitment to all dimensions of employee wellness, including:

• Health and Wellness Support: Significant coverage of health, dental, and vision insurance costs. Meaningful assistance programs through an Employee Assistance Plan (EAP), access to Headspace (a mental health support app), and Rula (access to mental health experts)
• Long-term Financial Health: Retirement plan with generous employer contribution (vested after 12 months).
• Hybrid and Flexible Work: Hybrid and telework options with Flex Fridays observed across the Institute.
• Time Off: Company-paid holidays, parental leave, generous vacation, sick, and personal leave days.
• Family Support: Back-up dependent care through Care.com, Dependent Care FSA
• Learning and Development Opportunities: Annual allowance for professional development courses and seminars along with access to world-class E-Learning via eCornell.
• Compensation Equity: Regular competitive review of internal and external equity to ensure fairness in pay for employees working in similar jobs requiring comparable knowledge, skills, and experience.

Benefits, professional development, and flexibility offerings may vary based on employment classification and location.

APPLICATION INSTRUCTIONS – RESUME, COVER LETTER, REFERENCES

In your application, please include a copy of your most up-to-date resume along with a cover letter that outlines your background and explains why you are interested in this opportunity. Additionally, please include the contact details of at least 2-3 professional references. If you are selected for an interview, we will contact your references before the final interview.