Specialist, Admin Support II - Food and Beverage chez Resorts World Las Vegas

Summary Statement:

The Food and Beverage Specialist II play a key role in supporting the Food & Beverage department by providing advanced administrative and operational assistance to its executive team. This position is responsible for managing day-to-day office functions, coordinating departmental activities, and ensuring smooth execution of F&B operations across the division.

Primary Job Duties: – Includes but is not limited to:

• Assist with managing executive schedules and acting as a liaison for the executive team.
• Perform general clerical duties including preparing correspondence, greeting visitors, and arranging conference calls.
• Prepare and modify documents such as reports, menus, schedules, memos, and emails.
• Plan, organize, and implement events such as meetings, business luncheons, and client dinners.
• Answer phone inquiries, direct calls, and provide basic company information.
• Transcribe memos, meeting minutes, and department documents.
• Complete travel arrangements and accommodations for executives and partners.
• Conduct research, prepare statistical reports, enter data, run reports, and manage information requests.
• Manage departmental calendars, reservations, and event timelines.
• Coordinate and communicate with vendors, consultants, and hospitality partners.
• Collaborate with internal teams.
• Obtain and maintain position-specific licensing and certifications.
• Use personal device/cellular phone for job-related tasks and document access.
• Perform other job-related duties as assigned.

Qualifications: Includes but are not limited to:

• Ability to work varied shifts including nights, weekends, and holidays.
• Ability to effectively communicate in English, both written and verbal.
• Polished appearance and professional demeanor.
• Excellent customer service and interpersonal skills.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Ability to meet deadlines and manage time effectively.
• Full understanding of company and department policies and procedures.
• Ability to maintain confidentiality and handle sensitive information.
• Must be at least 21 years of age.

Minimum Education and Experience:

• High School Diploma or Technical School graduate.
• At least one year of administrative or coordinator experience.

Preferred:

• Experience with Microsoft Office Suite (Excel, PowerPoint).
• Familiarity with Adobe Pro for menu editing.
• Knowledge of systems such as Red Rock, Certify, Hot SOS, Kronos, and restaurant POS platforms.
• Prior experience in a luxury resort or high-volume food and beverage environment.

Certificates, Licenses, Regulations:

• Proof of eligibility to work in the United States.
• Position required licenses.