Registrar & School Secretary chez Incarnate Word Academy

Description

Supervisor: Principal

FLSA: Non-Exempt, paid for time worked, 40 hours/week during school year 

Hours:  Monday to Friday:  9:30 a.m. – 6:00 p.m. (Aug-May)

                                                 8:00 a.m. – 3:00 p.m. (June-July)

Position Summary:  To perform selected duties in a professional and organized manner so as to contribute to the efficient operation of the school supporting the work of school administration.

MISSION, VALUES AND SENSE OF COMMUNITY 

• Ensures that the mission and values of the Academy are upheld.
• Gives witness to integrity and respect while representing Incarnate Word Academy in the broader community.
• Engages and becomes part of the Incarnate Word Academy community.     
• Serves all IWA families with compassion and respect.

Essential Responsibilities

• Serve as the myIWA contact point for parents, students, and staff.  
• Initiate and distribute user names/passwords for myIWA.
• Process quarter and semester report cards.
• Support attendance and discipline procedures through tracking and reporting.
• Ensure compliance and reporting for Catholic Schools Office and TCCB requirements.
• Post completed transfer coursework by the beginning of the student’s start semester.
• Print, sign, seal, and send transcripts as needed.
• Update student record files.
• Maintain standardized test scores on permanent record cards.
• Prepare diplomas and other graduation materials.
• Assist with the master schedule.
• Work with receptionist to track attendance and contact parents.
• Assist the Admissions team with incoming student files.
• Maintain the integrity of student records in Blackbaud.
• Prepare lists/reports of data from Blackbaud upon request. 
• Assign myIWA accounts to new parents and students.
• Manage myIWA permissions for parents and students (financial holds) in Blackbaud.
• Assist in training of teachers to gradebook entry and maintenance.
• Create and distribute  D & F reports weekly.
• Process GPA, class ranking, and semester honor roll.
• Share Honor Roll list of students with their middle school principal each semester.
• Verify teacher lesson plan completion and gradebooks.
• Maintain list of students who require summer school and tracks completion of required courses at the end of each semester.
• Analyze data and provide reports as requested.
• Input master calendar events as directed by administration.
• Attend and keep minutes for school leadership meetings.
• Provide administrative support to the principal, including managing schedules and correspondence.
• Maintain student records including enrollment, attendance, and academic documentation.
• Track purchasing and process reimbursements.
• Coordinate school events, meetings and in-service by scheduling, preparing materials, managing logistics, purchasing supplies, and setting up hospitality in advance. 
• Maintain organized records and files for administrative and staff-related documentation. 
• Complete other duties as assigned.

The above statements are intended to describe the general nature of work performed by individuals in this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification.  All job classifications may have miscellaneous job duties assigned on an as needed basis.  Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.